Administrative Assistant Position Available In Union, New Jersey

Administrative Assistant 2.2 2.2 out of 5 stars New Providence, NJ 07974 The Administrative Assistant is a support position responsible for managing multiple aspects for PRISM’s central business office fast paced operations ensuring high levels of organizational effectiveness, communication and safety. The position must effectively support senior executives, team members, employees throughout PRISM, as well as external business partners. Successful incumbent would understand team’s objectives to effectively anticipate deliverables and proactively follow up as necessary. Performs administrative responsibilities required to support management staff and ongoing operations Coordinates meetings, conferences, trainings, and business office events/celebrations with high attention to detail and follow-up Prepares weekly/monthly reports in a timely and accurate manner as directed, assists in preparing and proofreading documents and reports. Liaise within the department, across the organization and with external partners/vendors/ associations maintaining positive open communications and keeping everyone informed Handles expense reports, tracking and travel arrangements for the executives/management staff Assists new hire onboarding tasks, for example, creating and managing employee ID badges, new hire office set up collaborating with Hiring Managers, IT and HR as needed Manages phone volume, greet customers, and other front-end duties providing general support to visitors Liaise with facility management vendors, including cleaning, catering and security services Handles ad-hoc projects and assignments as the business dictate, such as data processing/ analysis and PowerPoint creation etc.

Education :

Bachelor’s degree preferred, experience in lieu of education is acceptable.

Experience :

4+ years prior administrative, operations, or support function required Strong ability to organize, prioritize, manage tasks/projects and follow through required. Strong Microsoft Office skills (Including Word, PowerPoint, Access, Email and Outlook Calendar) required, in particular intermediate to advanced MS Excel and PowerPoint skills highly preferred Attention to detail and problem-solving skills Demonstrated ability to exhibit a superior level of professionalism and exercise good judgment at all times Outstanding written and oral communication skills; ability to communicate effectively at all levels Knowledge of HIPAA guidelines, practices and procedures Ability to thrive in a fast-paced, dynamic environment An energetic, enthusiastic, team player with the desire to grow both personally and professionally Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.