Administrative Assistant 1 / Administrative Assistant Traineeship (NYHELPS) Position Available In Albany, New York

Date Posted:

06/16/25

Applications Due:

06/20/25

Vacancy ID:

190338 Position Information NY HELPYes AgencyCorrections and Community Supervision, Department of TitleAdministrative Assistant 1 / Administrative Assistant Traineeship (NYHELPS) Occupational CategoryClerical, Secretarial, Office Aide Salary Grade11 Bargaining UnitASU – Administrative Services Unit (CSEA) Salary RangeFrom $47695 to $58447 Annually Employment TypeFull-Time Appointment TypePermanent Jurisdictional ClassCompetitive Class Travel Percentage0% Schedule WorkweekMon-Fri “Other” ExplanationHours to be discussed during interview. Hours Per Week37.5 Workday From8 AM To5 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

No Location CountyAlbany Street AddressNYS Department of Corrections and Community Supervision- Class & Movement 1220 Washington Avenue, Bldg. 4 CityAlbany StateNY Zip Code12226 Job Specifics Duties DescriptionTo be discussed during interview. Minimum Qualifications•

ADMINISTRATIVE ASSISTANT 1/SG-11

(SEE

TRAINEE TITLES BELOW

)
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:

Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Note:

completion of coursework is not required for this appointment. •

ADMINISTRATIVE ASSISTANT TRAINEE 1/NS

(EQ to SG-8)
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Traineeship:

To be advanced to the full performance level of this title, you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, which requires completion of the four core administrative support courses or their equivalency (Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing), you will automatically advance to Trainee 2. Upon satisfactory completion of the 12-month training as a Trainee 2, which requires completion of the four core administrative support courses AND completion of four elective administrative support courses, you will advance to the full level of this title without further examination. •

ADMINISTRATIVE ASSISTANT TRAINEE 2/NS

(EQ to SG-10)
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Traineeship:

To be advanced to the full performance level of this title, you must successfully complete a set training and development program, which requires completion of the four core administrative support courses or their equivalency: Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing AND completion of four elective administrative support courses. Upon satisfactory completion of the 12-month training as a Trainee 2, you will advance to the full level of this title without further examination. For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to complete an examination. Employees then will be afforded all the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. How to Apply NameKatrina Truax -Human Resources Specialist 1 Telephone(518) 457-9960 Fax(518) 453-8463 Email AddressKatrina.

Truax@doccs.ny Address StreetHarriman State Campus 1220 Washington Avenue, Bldg. 4 CityAlbany StateNY Zip Code12226 Notes on ApplyingPlease include the posting vacancy ID # when submitting a resume.