Administrative Assistant 1 (NY HELPS) Position Available In Albany, New York

NY HELP Yes Agency Taxation & Finance, State Title Administrative Assistant 1 (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU – Administrative Services Unit (CSEA) Salary Range From $47695 to $58447 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 5 AM To 1 PM Flextime allowed? No Mandatory overtime? Yes Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 90 Cohoes Avenue City Green Island State NY Zip Code 12183 Duties Description Function DescriptionPrepare and analyze written reports for higher level staff. Create regularly scheduled monthly reports by collecting, compiling and validating data. Produce custom reports on demand, as needed. Provide clerical assistance throughout the facility as needed.

Communicate effectively, both verbally and in writing, to respond to inquiries from Department staff. Receive, control and timely route incoming print and mail requests. Operate office equipment such as telephones, photocopiers, scanning equipment, computers and printers to perform administrative duties and support as needed. Schedule and participate in meetings and maintain calendar. Serve as customer service liaison with the operation’s internal and external customers. Provide direct supervision to subordinate staff. Review incoming correspondence. Open, review, sort and distribute mail in accordance with staff assignments. Manipulate an alphanumeric keyboard to use a variety of software, word processing, spreadsheet and database applications to enter information, make inquiries and changes. Assist with manual mailings and forms distributions as needed. Monitor and track status of program activities for management. Prepare and review reports, work procedures, and other documents such as various department forms. Complete job ticket information for print and mail jobs following established procedures and matrix of jobs. Liaison for the controlled distribution of adjusted check stock; prepare check reconciliation logs and monitor check stock inventory.

Work overtime during peak periods as needed. Meet the Department’s time and attendance rules and regulations. Minimum Qualifications

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified.

PROMOTION MINIMUM QUALIFICATIONS

One year of permanent service as an Office Assistant 2 (Keyboarding).

NON-COMPETITIVE MINIMUM QUALIFICATIONS

Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant Trainee 2:

One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:

Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

COMPETITIVE MINIMUM QUALIFICATIONS

Current NYS employee eligible for transfer in accordance with Civil Service Laws, Rules, and RegulationsORReachable on the appropriate eligible list for this title and location.

Candidates will be required to provide documentation of agency-approved completion of the four core administrative support courses or their equivalency: Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing; AND successful completion of four elective administrative support courses by completion of probation may be required. Additional Comments New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Any candidate selected for this position will be subject to a review of their tax return submissions by the New York State Department of Taxation and Finance. Employment of a candidate is conditioned upon a finding by the New York State Department of Taxation and Finance that the candidate is in compliance with all local, state, and federal tax laws. In accordance with federal government requirements, the employment of any candidate selected for this position is conditioned upon successfully completing a background investigation including a criminal history record check (fingerprint check). Some positions may require additional credentials or a background check to verify your identity. Name Tax Recruitment Team 2 Telephone Fax Email Address External.

Application@tax.ny.gov Address Street W A Harriman State Office Campus City Albany State NY Zip Code 12227 Notes on Applying Qualified candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance. Within the application you will attach your resume and cover letter.

https:

//www7b.tax.ny.gov/HELP/gateway/HELP.HOMECurrent NYS employees may be contacted to verify their Social Security Number.