Administrative Assistant 2 Position Available In Albany, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

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Program. NY HELP No The agency in which the vacancy exists. Agency Attorney General, Office of the The job title for the vacancy. Title Administrative Assistant 2 The job title for the vacancy. Occupational Category Clerical, Secretarial, Office Aide The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade 15 The collective bargaining unit to which this vacancy is assigned. Bargaining Unit OSU – Operational Services Unit (CSEA) The minimum and maximum of the salary range for this vacancy. Salary Range From $59787 to $72429 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Contingent Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 9 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 5 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? No The county in which the vacancy is located. County Albany The street address where the vacancy is located. Street Address 10 British American Blvd The city where the vacancy is located. City Latham The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 12110 The duties that the incumbent of the vacancy will be expected to perform. Duties Description Under the direction of the Chief Information Officer, within the Office of the New York State Attorney General, Information Technology Bureau – Office of the Chief Information Officer, the Administrative Assistant 2, SG-15, will be responsible for supporting daily operations within the office by handling various complex professional administrative duties. The Administrative Assistant 2 will liaise with the Administrative Services Bureau, Bureau of Finance and Budget, and other internal and external groups and vendors as necessary.

Duties:

• Maintain daily schedule and calendar of the CIO. Schedule all meetings for the CIO, including confirming and/or re-scheduling.
• Maintain all travel arrangements and expenses for the CIO, including reservations and cancellations. Maintain master IT Bureau travel database.
• Answer the CIO and IT Main phone lines.
• Greet and sign in all visitors.
• Update Bureau calendar with staff absences, conferences, and training.
• Update Bureau Emergency Contact, Vendor Contact and Bureau Telephone lists
• Assist with scheduling interviews with candidates for all IT positions as needed. This includes scheduling conference room space when needed.
• Initiate and track necessary processes and approvals.
• Manage the inventory of keys distributed to IT staff for access to buildings.
• Issue and track temporary ID cards to IT staff, consultants and daily visitors. Arrange with HR to schedule staff and consultants for ID card pictures and orientation. Arrange with NYC and Albany Administration for security card access to OAG locations.
• Manage spreadsheet and track due dates for employee Probationary Reports and Performance Evaluations. Send reminders to all IT Supervisors and Section Heads for compliance. Maintain master employee database.
• Update SharePoint site for IT Administrative documents. Maintain IT Administrative Manual. Review, design and control all bureau forms, updating as necessary.
• Manage IT Travel request approvals (iTar) and secure proper approvals, for any Conferences/Training for IT staff. Maintain and update training database. Report annually.
• Receive, open, and distribute all incoming mail from USPS, UPS, Fed Ex. Send daily UPS package mailing from various IT staff, review/approve billing statement sent from Budget – maintain updates and renewals for Pitney Bowes and UPS machines.
• Maintain office files, ensure all files are categorized, purged and/or stored.
• Keep calendar and database for the Bureau Fleet vehicles and parking permits assigned to IT for ESP parking. Assign car and permits as requested. Schedule inspections and maintenance for fleet vehicles.
• Advise building management of issues and follow up as necessary to be sure issues are resolved in a timely manner.
• Monitor purchasing activity and maintain inventory.
• Order and maintain inventory of office supplies.
• Perform other duties as assigned.

The minimum qualifications required for this vacancy. Minimum Qualifications Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2. OR Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website.

Preferred Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Experience using state-specific systems such as:
• Microsoft SharePoint
• Statewide Financial System (SFS)
• LATS-NY (Leave and Accrual Tracking System)
• Ability to make travel arrangements.
• Strong organizational skills and attention to detail.
• Ability to interact professionally with internal and external stakeholders.
• Ability to delegate tasks and monitor progress effectively.
• Experience coordinating complex administrative or operational processes.
• Ability to manage multiple priorities and meet tight deadlines.

Additional comments regarding the vacancy. Additional Comments Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. Employees appointed via the

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program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via

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on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent

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appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent

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appointment occurring effective 6/12/25 or later will be addressed with a subsequent cover-in. Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Human Resources Management Bureau The telephone number to use for questions about this vacancy. Telephone 5187762500 The fax to use for this vacancy. Fax Email address for emailing applications, or to ask questions about this vacancy. Email Address hr.recruitment@ag.ny.gov Address The street address of the contact for this vacancy. Street Office of the Attorney General, Human Resources Managment Bureau The Capitol The city for the contact for this vacancy. City Albany The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12224 Instructions for potential applicants. Notes on Applying To apply, please submit a cover letter that includes a statement describing how you meet the minimum qualifications and a resume to hr.recruitment@ag.ny.gov. Please be sure to include Vacancy ID #190322 and job title in the subject of your email. Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity. For more information about the Attorney General’s Office visit www.ag.ny.gov.