Administrative Assistant Position Available In Albany, New York

Administrative Assistant 3.9 3.9 out of 5 stars 900 Watervliet Shaker Road, Albany, NY 12205 Positions are full time, Monday – Friday, at 37.5 hours/week. Schedules may vary by location and need, but are generally one of the following: 7:30 a.m. to 3:30 p.m. 8:00 a.m. to 4:00 p.m. 8:30 a.m. to 4:30 p.m. Each daily schedule includes a thirty-minute lunch and two ten-minute breaks No Overtimeor work on a holiday is anticipated Free Parking Provided Administration Offices 900 Watervliet-Shaker Road, Albany

NY 12205

Maywood Academy 925A Watervliet-Shaker Road, Albany

NY 12205

Career Tech Albany 925B Watervliet-Shaker Road, Albany

NY 12205

Career Tech Albany Extension 886 Watervliet-Shaker Road, Albany, NY 12205 Airline Academy 10C Airline Drive, Albany, NY 12205 It should be noted that our locations are not easily accessible via public transportation. Candidates with their own reliable means of transportation are strongly preferred. Work is 100% on-site. There is no option for telework.

Executive Secretary:

1 Prepares correspondence, documents, records and other written material in final or draft form using computer software from handwritten, rough drafts, marked copy, oralrecordings or data from various equipment as the source material. 2 Composes and prepares correspondence on matters where policies and procedures are well defined. 3 Maintains and updates database/spreadsheet records on a personal computer utilizing Microsoft Excel. 4 Establishes and maintains confidential and general office files, both paper and electronically. 5 Monitors and tracks status of program activities. 6 Screens callers and visitors to determine the nature of the inquiry, answers questions on established policy and procedure and/or refers to appropriate party or office. 7 Prepares mailings. 8 Orders office supplies and maintains inventory of supplies and equipment. All candidates should possess the following skills and attributes: Thorough knowledge of modern office terminology, procedures, equipment and business English. Thorough knowledge of the principles and techniques of office management and clerical processing. Ability to handle routine administrative details independently. Ability to operate a personal computer and utilize Microsoft Office (Outlook, Word, Excel) at an acceptable rate of accuracy and speed. Ability to analyze and summarize information in both narrative and numerical form. Ability to prepare and maintain program records and routine reports. Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective working relationships with others. Ability to organize and maintain office files. Ability to collect information from various sources for program operations. Physical condition commensurate with the demands of the position. Good phone skills Professional dress and appearance, Punctuality and reliability.

Education:

A High School Diploma or equivalency, or higher level of education, is required. No other specific licensure or certification is required. Salary Commensurate with scope of work job experience Casual Attire and footwear to perform tasks in a safe manner. May perform other reasonably related duties as required. New Wave People is an Equal Opportunity Employer (EEO). #ADMIND123