Administrative Assistant, Box EXEC-247/04344 Position Available In Albany, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP No The agency in which the vacancy exists. Agency Education Department, State The job title for the vacancy. Title Administrative Assistant, Box

EXEC-247/04344

The job title for the vacancy. Occupational Category Clerical, Secretarial, Office Aide The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade NS The collective bargaining unit to which this vacancy is assigned. Bargaining Unit M/C – Managerial/Confidential (Unrepresented) The minimum and maximum of the salary range for this vacancy. Salary Range From $58066 to $72519 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Temporary Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Pending Exempt Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 9 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 5 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? No The county in which the vacancy is located. County Albany The street address where the vacancy is located. Street Address Executive Office of the Commissioner of Education The city where the vacancy is located. City Albany The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 12234 The duties that the incumbent of the vacancy will be expected to perform. Duties Description The New York State Education Department (NYSED) is seeking candidates for an Administrative Assistant position in the Office of the Commissioner of Education. The responsibilities of the Office of the Commissioner of Education are diverse, extensive, and demanding. In cooperation with the Assistant to the Commissioner, the incumbent of this position will coordinate secretarial and administrative office operations in a discreet, tactful and confidential manner. Duties of this position include, but are not limited to, the following:

• Open, review, and sort all incoming mail and e-mail that is sent to the Office of the Commissioner of Education, and route mail for appropriate action using independent judgment while referring critical issues to the Assistant to the Commissioner and/or the Commissioner;
• Assist with the response to routine correspondence;
• Answer the telephone, respond to questions concerning general Department procedure, and refer calls to appropriate staff throughout the Department for assistance;
• Track all correspondence received in the Department from the Governor’s office; monitor correspondence response time and generate monthly reports for review;
• Work with the Assistant to the Commissioner on tracking the monthly Regents meeting materials for the Commissioner’s review and approval, and
• In the absence of the Assistant to the Commissioner, act as the Commissioner’s liaison to manage the Commissioner’s calendar, complete assignments, and schedule meetings.

The minimum qualifications required for this vacancy. Minimum Qualifications

MINIMUM QUALIFICATIONS

Candidates must have high school diploma or high school equivalency diploma; and three years of experience in administrative support

• , which includes use of office software (e.g., email and word processing), the provision of customer service, business writing, and management of an office.
• Certification (e.

g., IAAP Certified Administrative Professional), diploma, or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

PREFERRED QUALIFICATIONS

Preference may be given to candidates who have:

• At least five years of progressively responsible secretarial and/or administrative experience, including well-developed computer, typing, customer service and writing skills;
• The ability to work independently and be flexible with workhours and assignments to accommodate the constant changing of priorities and workload;
• The ability to provide an exemplary level of customer service, maintain confidentiality and demonstrate a commitment to excellence, accuracy and efficiency; and
• The ability to comfortably work in a high-profile office that is at the center of activities related to the daily operations of the Department.

Additional comments regarding the vacancy. Additional Comments

CONDITIONS OF EMPLOYMENT

This position is in the exempt class and the incumbent will serve at the discretion of the Commissioner of Education. Salary will be commensurate with education and experience. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Rigorous verification of education and/or experience will be required at the time of interview for all candidates. This position’s Jurisdictional Class is currently listed as Pending Exempt. Upon Governor approval it will be placed in the Exempt Jurisdictional Class. Filling of this position is contingent upon Division of the Budget approval.

APPLICATION

Qualified candidates should send a resume and letter of interest by June 27, 2025 to jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-247/04344) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility. New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records. Interested in a job with New York State, but don’t know where to start? Visit these links for information on working for

New York State:

• https://www.cs.ny.gov/jobseeker/
• https://www.cs.ny.gov/pio/publications/gettingajob.pdf Generous benefits of working for New York State, including, but not limited to, the following: Holiday & Paid Time Off
• Thirteen (13) paid holidays annually.
• Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
• Five (5) days of paid personal leave annually.
• Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
• Annual professional leave and educational leave opportunities for eligible staff. Health Care Benefits
• Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
• Family dental and vision benefits at no additional cost. Additional Benefits
• Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
• NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
• Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
• Public Service Loan Forgiveness (PSLF).
• Eligibility for various life insurance options.

Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Office of Human Resources Management The telephone number to use for questions about this vacancy. Telephone (518) 474-5215 The fax to use for this vacancy. Fax (518) 486-5631 Email address for emailing applications, or to ask questions about this vacancy. Email Address jobs@nysed.gov Address The street address of the contact for this vacancy. Street NYS Education Department 89 Washington Avenue, OHRM, Room 528 EB The city for the contact for this vacancy. City Albany The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12234 Instructions for potential applicants. Notes on Applying

APPLICATION

Qualified candidates should send a resume and letter of interest by June 27, 2025 to jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-247/04344) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.