Administrative Assistant-K Position Available In Dutchess, New York

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Employer Name:

•Vassar College Administrative Assistant-K

R00030516

Poughkeepsie, NY Department Hispanic Studies Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact careers@vassar.edu . Job Description Position Summary The Administrative Assistant provides administrative and operational support to the department chair, faculty, staff, students, and visitors for the Departments of Hispanic Studies, Italian, and Russian Studies. This position is scheduled to work full time (37.5 hours/week) for the academic year (42 weeks). The position is benefits-eligible.

Responsibilities:

Assist department chair with staffing plans and updating course catalog, written procedures and CPI (Course Planning Interface) including the department/program webpage. Work with the Registrar’s Office to ensure courses are current and correct. Assist with arrangements for department guests, which may be for guest speakers, lecturers, and/or candidates for faculty searches. This will include, but is not limited to, travel reimbursements, honoraria, as well as setting up accommodations. Responsible for data entry, electronic file maintenance, and running standard reports. Responsible for supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals. Provide administrative assistance for meetings, calls, and staffing plans; maintain filing systems and department calendars. Support the budget operations of the office/department: process invoices; track and compare planned budget to actual expenses; provide notice if out of alignment. Shared responsibility in supporting maintenance schedules and issues associated with department facilities and equipment, communicating updates to department and facilities/vendors. Support reception/front desk interactions, answer phones, respond to inquiries, collect and distribute mail, and maintain office supplies. Support in the organization of events including scheduling, room reservations, completing tasks identified by an event plan, use templates to make name tags, event programs or other event collateral, communicate with vendors and participants, and order food or supplies. Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks. Required knowledge, skills and abilities: One to two years of administrative support experience or equivalent combination of education and experience. Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems. Excellent written and verbal communication skills and telephone manner. Ability to interact effectively with a diverse community of students, faculty, and staff. Must exercise discretion and maintain confidentiality; Strong organizational skills with an attention to detail. Must be able to work independently. Preferred knowledge, skills and abilities: Previous experience with Workday Pay rate: $18.15 per hour To apply, visit https://vassar.wd1.myworkdayjobs.com/en-US/Vassar-External/job/Poughkeepsie-NY/Administrative-Assistant-K_R00030516?jobFamilyGroup=71e2c39500161003e7c4fa7b8078820e&jobFamilyGroup=71e2c39500161003e7c4fed539988210&jobFamilyGroup=71e2c39500161003e7c506cf57a48214 . Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-2b9f78dcde120344ade4c40e44c4a455