Administrative Assistant Position Available In Erie, New York

Description We are looking for an organized and proactive Administrative Assistant to join our team in Cheektowaga, New York. This Contract-to-permanent position offers an excellent opportunity for a motivated individual to contribute to office operations while developing strong attention-to-detail skills. The ideal candidate will excel in multitasking, attention to detail, and learning new processes quickly.

Responsibilities:

• Manage permit filings effectively, with training provided.
• Coordinate schedules for electricians and ensure timely updates.
• Maintain and organize office filing systems.
• Respond promptly to urgent matters and emergencies with a proactive approach.
• Utilize Excel to process and manage work orders.
• Input new customer information and estimates into QuickBooks.
• Navigate QuickBooks to retrieve work orders and provide customer support.
• Assist the billing department as needed, ensuring smooth operations.
• Handle weekly invoices, ranging from 30 to 80, with accuracy and efficiency. Requirements
• Proficiency in accounting software systems, including QuickBooks Online.
• Familiarity with accounts payable (AP) processes and accounting functions.
• Ability to learn and adapt quickly to new tasks and tools.
• Strong organizational skills and attention to detail.
• Capable of managing multiple priorities in a fast-paced environment.
• Experience with Excel and other office productivity tools.
• Excellent communication and customer service abilities.
• Previous experience with About Time software is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .