Office Assistant 2 (NY HELPS)-Region 7 Position Available In Jefferson, New York

Date Posted:

06/12/25

Applications Due:

06/27/25

Vacancy ID:

190170 Position Information NY HELPYes AgencyTransportation, Department of TitleOffice Assistant 2 (NY HELPS)-Region 7 Occupational CategoryClerical, Secretarial, Office Aide Salary Grade09 Bargaining UnitASU – Administrative Services Unit (CSEA) Salary RangeFrom $42641 to $52413 Annually Employment TypeFull-Time Appointment TypePermanent Jurisdictional ClassCompetitive Class Travel Percentage5% Schedule WorkweekMon-Fri Hours Per Week37.5 Workday From8 AM To4 PM Flextime allowed?

No Mandatory overtime?

Yes Compressed workweek allowed?

No Telecommuting allowed?

No Location CountyJefferson Street AddressOperations Office 317 Washington Street CityWatertown StateNY Zip Code13601

Job Specifics Duties DescriptionDuties Description:

• Clerical support to the Regional Operations Program Aide and other office staff
• Purchasing, to include processing Requisitions, Purchase Orders, Change Notices, and PCard Reconciliations for Regional Operations and Pavement Marking

Processing Payroll Records:

transmitting records from MMS, LATS and HRIS, printing timesheets, etc

• Coordinate and schedule OTETA exams for Regional Trainers and Regional Pavement Marking Crews
• General office duties, to include answering phones, ordering and maintaining office supplies, and filing
• Assist in Accident Damage Recovery Program
• Serve a role in the Regional Operations Center
• Perform other clerical tasks as needed Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations. Minimum Qualifications
• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position.

The qualifications are:

Promotional:

One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.

Qualifying titles are available at:

://cs.ny/examannouncements/announcements/38687titles.cfm

Open Competitive:

One year of clerical experience. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. If there are three or fewer qualified candidates interested in appointment to this position a permanent
appointment may be made pursuant to Section 52.7 of the Civil Service Law. To be eligible, candidates must be
an employee of the Department of Transportation and have one year of permanent competitive service as a
Office Assistant 1, SG-06. Additional Comments

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an

NY HELPS

title, employees may take part in any promotion examination for which they are qualified. Applicants must be currently authorized to work in the United States on a full-time basis. The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled personas and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled. In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Some positions may require additional credentials or a background check to verify your identity. How to Apply NameKristen Lane, Office Assistant 3 Telephone Fax Email AddressR7-HR-Postings@dot.ny Address StreetNYSDOT-Personnel 317 Washington Street, 9th Floor CityWatertown StateNY Zip Code13601 Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R7-25-37 and last name in the subject line and referenced in the letter of interest no later than 06/27/25