Executive Secretary Position Available In Kings, New York

Executive Secretary Department

EXECUTIVE ADMINISTRATION

Location
Brooklyn
Job

ID122964

Civil Service ClassificationManagerial
Hire In Rate$60,000.00 (for employees new to HHC) Salary Range$60,000.00 – $60,000.00 Pay FrequencyYear
Full/Part TimeFull-Time Regular/TemporaryRegular
Regular ShiftDay About NYC Health + Hospitals NYC Health + Hospitals/Gotham Health is one of the largest Federally Qualified Health Center (FQHC) in the country, providing coordinated world-class primary and specialty care with dignity and respect for all New Yorkers, without exception. At Gotham Health, we practice a person-centered caring culture that values delivering compassionate, quality healthcare in partnership with our patients, community organizations, and staff. Gotham Health is focused on high-quality, affordable care to everyone regardless of ability to pay or immigration status. Gotham Health serves the community through a two-pronged approach: providing treatment to those who need it while at the same time emphasizing prevention. We strive to deliver services in a way that maximizes each patient’s opportunity to achieve successful health outcomes, we believe in every person’s right to participate in their care plans, we facilitate partnerships with other community resources to meet the needs of our patients beyond healthcare, and we celebrate and recognize the compassionate care of our committed staff. Join our team if you want to be part of our Gotham Health Family, a person-centered, fully integrated, and innovative ambulatory care network that enables all New Yorkers to live their healthiest lives. Job Description

PURPOSE OF POSITION

Executive Secretary support to the administrative support to the Associate Medical Director and Deputy Director of Gotham Health Cumberland

AREAS OF RESPONSIBLITIES

Executive Secretary will be responsible for a variety of administrative support responsibilities within Executive Administration. Duties include, but are not limited to, creating and maintaining spreadsheets and presentations; creating letters; distribution of Incoming mall, faxes, reports and other documents; maintaining appropriate stock levels of office supplies: ordering office supplies and other material; scheduling appointments; organizing meetings and various other functions.

SUMMARY OF DUTIES AND RESPONSIBILITIES

Duties include, but are not limited to, creating and maintaining spread-sheets and presentations; creating letters; distribution of incoming mail, faxes, reports and other documents; maintaining appropriate stock levels of office supplies: ordering office supplies and other material; scheduling appointments; organizing meetings and various other functions. 1. Responsible for maintaining calendar (scheduling and canceling meetings) for Deputy Director & Associate Director Nursing.
2. File, maintain, arrange for storage, retrieve or reproduce documents, records, and reports.
3. Maintain various databases.
4. Coordinate special projects as assigned by Administrator
5. Promptly and courteously answer and screen phone calls for the office or department; route calls as appropriate; accurately record messages and deliver to the appropriate party in a timely manner.
6. Greet visitors, guests promptly and courteously; ascertain their needs and provide assistance, if unable or unqualified to ass isl, promptly refers to the appropriate party or department. . .
7. Maintaining all compliance and training schedules for staff.
8. Assuring that all problems within the clinics are directed to the appropriate Director.
9. Responsible for the document preparation and document management activities
10. File, maintain, arrange for storage, retrieve or reproduce documents, records, and reports.
11. Initiate, and manage personnel transactions utilizing PeopteSoft completing performance evaluations, Supply Chain Requisitions, etc.); monitor departmental purchasing supply chain processes; follow-up on processes to ensure compliance with budgetary and other requirements.
12. Create purchase orders, scan, e-file, and maintain accurate and well-organized electronic records. File and maintain hard copy files.
13. Enter vendor information
14. Monitor and track submitted requisitions.
15. Obtain signatures for requisition approvals and payments
16. Review of information, including summarization, analysis, interpretation and re-presentation in a different format.
17. Maintain inventory of equipment and supplies
18. Liaison for Woodhull and Cumberland to ensure that Bio-Medical tagged and inventory all Medical equipment
19. Other related duties as assigned and directed Deputy Director and Assistant Director Nursing Department Preferences

QUALIFICATIONS FOR THE JOB

CERTIFICATION(S)/LICENSE(S):

EDUCATIONAL LEVEL

KNOWLEDGEABLE IN:

Maintaining complete confidentially with regard to all patient issues i
Respecting the privacy and dignity of patients and their families while giving health education. Being able to evaluate the accuracy, quality of work being performed. Excellent communication skills when interacting with patients, visitors and staff when performing assigned tasks

COMPUTER PROGRAMS/SOFTWARE OPERATED

Vista, Microsoft Word, Excel, PowerPoint Peoplesoft Responsibilities 1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or, b. A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or, c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary. 2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters. 3. High level verbal, written and secretarial skills and knowledge required; or, 4. A satisfactory combination of education, training and experience. How To Apply If you wish to apply for this position,