Admin. Assistant 1 – Gift Processor Position Available In Livingston, New York

Campus Title Admin. Assistant 1 – Gift Processor
Department College Advancement
Position Summary

HIGHLIGHTS

SUNY Geneseo is seeking a detail-oriented and highly organized Gift Processor to join our College Advancement team. In this position, you’ll play a vital role in the success of our fundraising efforts by ensuring the accurate recording, processing, and reporting of charitable contributions. You’ll work closely with both the College Advancement and Accounting Services Firm and/or Geneseo Finance Office to maintain data integrity, uphold donor confidentiality, and support donor stewardship efforts.
Required Qualifications

MINIMUM QUALIFICATIONS

You must meet one of the following requirements:

Reassignment Requirement:

You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).
Administrative Assistant Trainee 1

Transfer Eligibility Requirement:

You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-06 or above).
Administrative Assistant Trainee 2

Transfer Eligibility Requirement:

You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1

Transfer Eligibility Requirement:

You must have one year of service in a clerical title (SG-09 or above) and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Reinstatement Requirement:

You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Civil Service Canvass Letter:

You are reachable on the NYS Civil Service Administrative Assistant Trainee 1 canvass list and received a canvass letter (either mailed or via email). The level of traineeship that you would be hired at is dependent on completed mandatory and elective coursework.

NY HELPS

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
•If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.
Preferred Qualifications

DEPARTMENTAL OPERATING NEEDS

Prior experience in gift processing, data entry, finance, or advancement services is strongly preferred
Proficiency in Microsoft Office Suite (especially Excel and Word)
Strong organizational skills and keen attention to detail
Ability to maintain confidentiality and handle sensitive data with integrity
Excellent time management skills
Strong communication and interpersonal skills
Posting Details
Posting Details
Posting Number C494
Number of Vacancies 1
Line # to be filled 00161
Full or Part-time Full-Time
Appointment Type Permanent
Job Posting Date 06/18/2025
Job Posting Closed Date 07/06/2025
Salary Dependent on level of hire, starting at $40,391•
Special Instructions to Applicant Please submit a cover letter, resume, and contact information for three professional references, including at least two past/current supervisors.

PLEASE NOTE

References will be contacted at the time of on-campus interviews.
If you received a canvass letter, you must respond to the canvass in

ELMS, OR

scan and upload your canvass letter, OR return your canvass letter by mail.
•If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.
About SUNY Geneseo Mission Statement
We are a distinctive public liberal arts college that welcomes and inspires students to develop their knowledge and skills to build a better world. Our supportive, inclusive community is exceptional in cultivating creativity, engagement, and discovery. We find strength in diversity, joy in growth, and fulfillment in lifelong learning.
Vision
We will cultivate a distinctive, equity-centered, public honors college experience that propels learners to positively impact society.
Values
The Geneseo campus community is guided by our beliefs in and commitments to the following values:

Learning:

Embracing high expectations for intellectual inquiry, critical thinking, scholarly exploration, and personal growth.

Creativity:

Empowering a spirit of innovation that inspires intellectual curiosity, self-expression, and problem-solving.

Belonging:

Welcoming a diverse campus community that supports and celebrates
different identities, promotes equity and inclusion, and respects the ideas and
contributions of each individual.

Civic Engagement:

Encouraging active participation grounded in self-reflection,
empathy, and an ethical commitment to the common good of our local and global
communities.

Sustainability:

Building a culture of well-being that integrates and applies principles of
environmental, social, and economic stewardship informed by an understanding of the
past and our obligations to the future.
Equal Employment Opportunity/Affirmative Action Employer SUNY Geneseo is committed to fostering a diverse community of outstanding students, faculty, staff, and administration. We recruit, hire, train, and promote persons in all positions and ensure that all other personnel actions are conducted without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability, genetic information, or any other protected characteristic.
Applicants, students, employees, and other members of the College community (including vendors, visitors, and guests) are protected from illegal forms of harassment or retaliation based upon a protected characteristic.
To request accommodation or assistance for job-related duties or the employment application process, please contact the Office of Diversity and Equity at (585) 245-5020 or email Find out more about our Community Commitment to Diversity, Equity, and Inclusion!
Background Investigation Statement All applicants are subject to drug and criminal background checks. See our full Background Investigation Statement at Clery Statement Applicants interested in positions may access the Annual Security Report(ASR) for the College at The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Geneseo University Police Department at 585-245-5651.
5271
Job Duties/Responsibilities
Job Duties/Responsibilities
Job Duty/Responsibility Function 1: Donation Processing
Accurately process and record all charitable contributions, including online gifts, recurring donations, matching gifts, payroll deductions, cash, and non-cash contributions.
Utilize a Remote Capture terminal to deposit checks.
Generate and distribute timely gift receipts and donor acknowledgement letters.
Reconcile deposits and ensure proper fund allocations in collaboration with the Accounting Services Firm and/or Geneseo Finance Office.
Percentage Of Time 60%
Job Duty/Responsibility Function 2: Data Maintenance Maintain donor and gift records using Ellucian CRM Advance and other fundraising software.
Create and run regular gift reports and summaries for internal and external stakeholders.
Assist with data audits and clean-up projects to ensure database integrity.
Handle sensitive donor information with discretion and confidentiality.
Percentage Of Time 20%
Job Duty/Responsibility Function 3: Communications
Manage the Advancement Services inbox and respond to requests
Collaborate with Advancement Services, Donor Relations, and the Accounting Services Firm and/or Geneseo Finance Office to support fundraising and stewardship activities
Percentage Of Time 20%
Supplemental Questions
Required fields are indicated with an asterisk (•).
• Please select the minimum qualification requirement that you meet. Requirement descriptions can be found above under ‘Minimum Qualifications’.
Reassignment Requirement
Administrative Assistant Trainee 1 Transfer Eligibility Requirement
Administrative Assistant Trainee 2 Transfer Eligibility Requirement
Administrative Assistant 1 Transfer Eligibility Requirement
Reinstatement Requirement
Civil Service Canvass Letter

NY HELPS

I do not meet any of the above requirement qualifications.
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents