Administrative Assistant Position Available In Monroe, New York

Administrative Assistant Job Poster :

Swhitney@dmjf.org

Skills:

Secretarial |

Location:

Rochester , New York ,

United States Of America Views:

94 DAISY

MARQUIS JONES FOUNDATION

Job Description TITLE:

Administrative Assistant

REPORTS TO

President and Board of Trustees

REQUIREMENTS

Associates degree in Secretarial Science or equivalent and 5 years clerical
experience
Ability to work independently
Professional & Confidential
Good organizational skills
Computer skills (Microsoft office products, Access database, Google
Docs, SharePoint, Zoom)
Job or Volunteer Experience with Non-for-Profit Agencies a plus

Flexibility PURPOSE:

To assist the President, Board and Trustees in the smooth flow of information needed to process grant requests from the community

RESPONSIBILITIES

Track the status of all requests through the Foundation’s various processes, manually or in a database (LOI

• grant request
• grant payment
• grant
  reporting).

Oversee office management of Foundation records and information (grant database, website and annual report). Manage office payroll, bill and tax payments through established protocols. Provide clerical support to the President, Board and Trustees
Timely distribution of monthly grant packages and LOI’s to Trustees, per schedule provided.
Attend monthly board meetings, generate and distribute meeting agenda and minutes and create and maintain Trustees’ meeting calendar.
Respond and send DMJF e-mails and calls and forward as necessary.
Set-up Zoom meetings as required. Purchase and maintenance of the office supplies and equipment.

HOURS:

Monday

• Friday, 9:00am
• 3:00pm.

Some flexibility, as per President and Board
of

Trustees WAGE:

Hourly:

$25

• $32, based on experience

APPLY:

Letter of Interest and Resume to:
mail@dmjf.org or
Daisy Marquis Jones Foundation
1600 South Avenue, Suite 250
Rochester, NY 14620