Administrative Assistant Position Available In Monroe, New York

Administrative Assistant Daystar Kids – 2.4 Rochester, NY Job Details Full-time $45,000 – $65,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Outlook Customer service Executive administrative support Mid-level Microsoft Office 3 years Administrative experience High school diploma or GED Bachelor’s degree Organizational skills Communication skills Full Job Description

JOB SUMMARY

The Executive Assistant provides comprehensive administrative and clerical support to the CEO and Senior Leadership Team (“SLT”) of Daystar Kids (“The Agency”). With a highly organized, proactive, and detail-oriented approach, this role ensures that Agency leadership are able to function optimally to meet deadlines and deliverables. The Executive Assistant will also be part of the agency operations support team and thus, may be asked to provide coverage and assistance to meet the operational needs of the Agency. The Executive Assistant will act as an ambassador for the organization, providing the highest level of customer service to both internal and external stakeholders. Annual vaccines required.

ESSENTIAL FUNCTIONS

Administrative Support

• Manage calendars, coordinate appointments, room/office scheduling and off-site meetings for SLT.
• Handle incoming calls, emails and other correspondence on behalf of the CEO.
• Create, edit and modify documents, correspondence, reports, memos, presentations and emails for SLT as requested.
• Provide administrative and clerical support to SLT including, but not limited to printing, scanning, faxing, mailing, preparing meeting materials, correspondence and filing.
• Prepare documents, reports and contracts for execution by SLT and/or Board.
• Take minutes at meetings and distribute. Follow up with attendees on action items as requested.
• Set up rooms for meetings; may require ordering and picking up food.
• Assist CEO and Board President with preparing for Board meetings including scheduling, meeting notices, and distribution of materials and minutes.
• Provide coverage for the Receptionist and other staff as needed. Special Projects
• Support internal and external events, fundraisers and meetings
• Provide assistance to SLT on projects including monitoring timelines, deadlines, deliverables, and gathering documents and data.
• Assist in preparing presentations and reports.

EDUCATION & EXPERIENCE

• HS Diploma or equivalent required. Bachelor’s Degree preferred. Additional years of experience may be substituted for higher education.
• Minimum of three (3) years’ experience in a related role supporting senior-level staff.
• High level of proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software.
• Experience in the not-for-profit sector a plus.

KNOWLEDGE, SKILLS & ABILITIES

• Passion for Daystar Kids mission and impact.
• Ability to maintain the strictest confidentiality and exercise discretion in handling of sensitive matters.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
• Demonstrates outstanding written and verbal communication skills.
• Ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Exceptional interpersonal and customer service skills.
• Commitment to building relationships at all levels.
• Embraces Daystar Kids culture with systems knowledge to support it.

Job Type:

Full-time Pay:

$45,000.00 – $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Application Question(s): Experience in not-for-profit or healthcare sector?

Education:

High school or equivalent (Required)

Experience:

Executive administrative support: 3 years (Required)

Work Location:

In person