Office Assistant 2 Position Available In Monroe, New York

Office Assistant 2 NYS Department of Civil Service Rochester, NY Job Details Full-time $42,641 – $52,413 a year 15 hours ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Vision insurance Retirement plan Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Mid-level Clerical experience 1 year

Full Job Description NOTE:

To apply for this job, please email your cover letter, and resume to . Please include the Title and Vacancy ID# you are applying for in the subject line of your email. Applicants that do not submit their cover letter and resume to will NOT be considered.

Vacancy ID:

190116 Minimum Qualifications

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an

NY HELPS

title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS

(NY HELPS): One year of clerical experience.

REASSIGNMENT QUALIFICATIONS

Current Department of Civil Service employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 2, if less than one year, you must be currently reachable on the Office Assistant 2 eligible list for the Rochester location if one exists.

COMPETITIVE QUALIFICATIONS

You must be reachable on the current eligible list or eligible for transfer. Any active transition or promotion list(s) must be exhausted to appoint under the

NY HELPS

program. Duties Description The Testing Services Division is responsible for the development, administration, evaluation, scoring and validation of civil service tests provided to State agencies and local jurisdictions to hire and promote employees. To better serve New Yorkers and make examinations more accessible and convenient for all, the Department is in the process of opening state operated computer-based testing centers and transforming the future of the examination program. This position will help play an important role in ensuring the success of this new approach to examinations. Under the general direction of a Program Aide, the Office Assistant 2 will be responsible for the clerical processing and office support work at one of the Department’s twelve new computer-based testing (CBT) centers and for supervising subordinate test administration staff. The duties of this position include, but are not limited to, the following: Ensure clerical processing procedures are followed and recommend improvements. Gather, compile, and prepare materials for test administration. Resolve clerical operation issues and respond to questions concerning test administration. Assign staff to greet and check in civil service examination candidates at a designated reception area. Assist civil service examination candidates with the scheduling or rescheduling of their exams, and answer questions that test monitors are unable to resolve. Complete all documentation for the various exams that are administered, reporting any suspected irregularities or discrepancies. Configure individual candidate testing stations, maintain testing room and equipment, and provide training to test monitors on work equipment and procedures. May administer examinations and instruct candidates on test procedures. Plan, assign, and schedule test monitors to test administration roles and ensure adequate training for assignments in consultation with the Program Aide. Submit test monitor payroll data to ensure these staff are paid in a timely manner. Supervise test monitors and evaluate the performance of test administration staff and the quality, quantity, and timeliness of their work. May be assigned to cover test administration shifts at the CBT center, public schools, or other test sites in an assigned region, which may include nights and weekends, or travel to another test site. Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package. The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow’s workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity. Among its duties, the

Department:

Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests. Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives. Assists municipal agencies with civil service administration of more than 360,000 local government employees. Oversees the Governor’s Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program.(https://nysinternships.cs.ny.gov/nnyl/)

NOTE ON TELECOMMUTING

DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines. The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to Some positions may require additional credentials or a background check to verify your identity. Contact Information Name Corinne Slycord Telephone 5184734306 Fax Email Address Address Street Empire State Plaza, Agency Building 1 Office of Human Resources and Administrative Planning City Albany State NY Zip Code 12239 Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, and resume to . Please include the Title and Vacancy ID# 190116 you are applying for in the subject line of your email.

Job Type:

Full-time Pay:

$42,641.00 – $52,413.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Paid time off Parental leave Retirement plan Vision insurance

Schedule:

8 hour shift Monday to

Friday Work Location:

In person