Sr Administrative Assistant – Internal Medicine Residency Program – Unity Hospital Position Available In Monroe, New York

Job Title:

Sr.

Administrative Assistant Department:

Internal Medicine Location:

Unity Hospital Hours Per Week:

40

Schedule:

8AM-4:30

PM SUMMARY:

Provides secretarial and administrative support for a Director or other departments approved by Compensation. Assists in efficiently moving information through the office and makes certain decisions, within the limits of accepted practices, usually involving administrative details. Is familiar and highly adept in a variety of office equipment. Independently conducts assigned work, determining method of completion, data and information requirements as well as analysis techniques. Executes standard, special or on-going research or studies of data/information; compiles, tabulates and analyzes data, and prepares reports/recommendations, usually for action by senior level staff or management. May coordinate a variety of activities within or between reporting departments and/or affiliate organizations. Regularly contacts company personnel within the hospital at all organizational levels and/or, as required, with external contacts, such as customers, other organization affiliates, physicians, contractors, vendors or suppliers in the completion of assignments. Work is often confidential, sensitive and/or critical in nature and requires a broad working knowledge of organizational and hospital practices, policies, programs and services to complete.

RESPONSIBILITIES

Process and triage incoming correspondence and exercises judgment with respect to urgency, confidentiality and relative importance. Performs a variety of administrative/clerical duties including: meetings, schedules, appointments, making copies/fax, travel arrangements, processing time cards, processing personnel data, handling budgets, and processing work orders, requisitions, expense reports, stationary orders, and the like. Maintains electronic/computer databases, paper files and records, retrieves information as necessary and may creates financial, statistical, narrative and/or other reports as requested. Takes dictation, transcribes correspondence, and types documents which may involve highly technical or confidential information; prepares and composes a variety of correspondence or memoranda and assembles, files and manages information pertinent to overall hospital operations. May perform various types of business analyses, including accumulating, calculating, and formatting information into final reports. May assist in budget preparation, patient billing, charging, and insurance claims/programs, and coordinate activities such as: preparation and control of records, statistics, and standard reports or documentation regarding quality, operations, personnel changes, performance appraisals, etc. Acts as a liaison to community leaders, legislative representatives, legal representatives, board members physicians, and other organization affiliates, departments and staff members. May coordinate, arrange and/or participate in preparations for: conferences, tours or orientations, training sessions, security, and annual committee meetings or organizational presentations and the like. May train, direct and coordinate the activities of lesser skilled individuals. May need to act as a Notary Public. Performs special projects or other duties as assigned.

REQUIRED QUALIFICATIONS

For RGH Emergency Services and Medical Education ONLY:

Minimum of 2 years prior administrative experience, preferably in a healthcare environment.

PREFERRED QUALIFICATIONS

AAS in Secretarial Science or equivalent area of study preferred. Minimum of 5 years prior administrative experience, including at least 2 years working in support of mid to high-level management, preferably in a healthcare environment Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics and internet access. Excellent written and verbal communication, organization skills, and the ability to work independently. Medical terminology experience preferred

EDUCATION

LICENSES /

CERTIFICATIONS:

PHYSICAL REQUIREMENTS

S – Sedentary Work – Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE

$19.75 – $27.00

CITY:

Rochester

POSTAL CODE

14626 The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts. Rochester Regional Health is an Equal Opportunity/Affirmative Action Employer. Minority/Female/Disability/Veterans by a prospective employee and/or employee’s Physician or delegate will be considered for accommodations. Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. It’s vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.