Administrative Assistant – HRS017 – Mon-Fri 9AM-5PM Position Available In Nassau, New York

Administrative Assistant – HRS017 – Mon-Fri 9AM-5PM 3.2 3.2 out of 5 stars 1985 Marcus Avenue, Lake Success, NY 11042

About WellLife Network:

WellLife Network is a leading health and human services organization dedicated to supporting individuals and families across New York City and Long Island. Recognized as a 2023 top-rated nonprofit, WellLife Network empowers people to overcome life’s challenges and achieve greater independence, well-being, and inclusion. We offer a comprehensive suite of programs spanning mental health, developmental disabilities, substance abuse, housing, and employment support, all grounded in a commitment to compassionate, high-quality care. Central to our mission is an unwavering dedication to diversity, equity, inclusion, and belonging (DEIB) within our organization and in the communities we serve. As a trusted community partner, WellLife Network fosters a nurturing environment where everyone has the opportunity to thrive and realize their fullest potential.

Position Summary:

To serve as the primary administrative support to the Chief Administrative Officer (CAO) and collaborate with departments and employees across the agency. Responsible for maintaining records, coordinating administrative tasks, and supporting the daily operation of the office. The role requires the ability to use independent judgment in managing workload, setting priorities, and interacting with staff and external parties with professionalism, tact, and discretion. May act as a backup to the reception area when needed and may assist with projects for the departments that report to the CAO. Essential Accountabilities Provide administrative support to the Chief Administrative Officer. Ensure the smooth and efficient daily operations of the CAO’s office. Conserve the CAO’s time by handling administrative requests such as document editing, presentation preparation, scheduling and preparing expenses. Take and produce accurate meeting minutes. Perform customer service functions by answering a multi-phone line system, routing calls, relaying messages, and greeting guests. Use initiative, confidentiality, and judgment in matters requiring immediate attention. Assist in planning and coordinating internal meetings, trainings, webinars, and events. Assist in special projects as assigned by the CAO or departments reporting to the CAO (QA/Compliance, HR/Learning and Development, Public Affairs and Engagement and Belonging). Provide coverage for the front desk assistant as needed. Always maintain confidentiality, especially when handling high-level, sensitive internal or external communications. Other duties as assigned. High School or Equivalency Diploma. 1-3 years of relevant experience as an Office Coordinator and/or HR Assistant Highly proficient in Microsoft Office products. Ability to interact with executive, management, TPA’s & vendors to ensure smooth office operations. Ability to communicate & present information clearly to executives, and management. Ability to multitask and meet deadlines in a fast-paced environment without oversight.

BENEFITS AND PERKS

At WellLife Network, we prioritize our employees’ growth and well-being with a comprehensive benefits package that includes medical, vision, and dental insurance, 401(k) matching, and flexible spending accounts. Enjoy perks like Summer Fridays, gym passes, and life insurance options. Our commitment to career advancement includes tuition assistance, mentorship, leadership training, and more. As a qualifying employer for Public Service Loan Forgiveness, WellLife Network supports your career and financial goals while helping you make a meaningful community impact. Join us to experience a workplace that invests in your success and well-being!