Front Desk Administrative Assistant Position Available In Nassau, New York

Front Desk Administrative Assistant 4.3 4.3 out of 5 stars Manhasset, NY 11030 Who we are… Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams Realty is the place for the industry’s best real estate agents. We are the brokerage of choice for top producing agents, and is experiencing incredible growth. With industry-leading real estate training, technology, generous commission splits, and an experienced leadership team, Keller Williams is the ideal place for agents looking to rapidly build and grow their real estate careers. Who we are looking for… The Director of First Impressions (DFI) understands that for the Market Center to run effectively and efficiently, the leadership team must tend to its associates’ needs in such a way that they are receiving exceptional service and support. The Director of First Impressions will have a relationship-based attitude with an understanding that the agents come first. They will act as the Front Office Manager and Communications Coordinator for the Market Center. This person is task-oriented, organized, detail-oriented, and punctual. They are responsible, consistent and work well under pressure as you will most likely be the first point of contact for the agents. They will communicate with associates, recruits, and the leadership team professionally yet with high-energy and a positive attitude. What you will do… Perform front office duties including greeting people, answering phones, distributing mail, overseeing office supplies, and conference room scheduling. Assist leadership team with Market Center operations and various administrative functions such as onboarding new associates Coordinate communication from the Market Center to the agents – daily emails of class offerings, announcements for events, etc. Help to share Market Center value story and participate in the retention efforts of current associates (mailing birthday cards, care calls, etc) Essential Duties and Responsibilities Perform front office duties: manage a multi-line phone system, monitor office email, greet agents and guests, manage appointments and calendars, receive and sort mail and packages. Perform opening and closing duties as required and keeping track of supply stock Maintain appearance and organization of reception, common areas and conference rooms Be the point person for scheduling maintenance and service for copy machines as well as order parts and toner. Assist with office communication (email & text blasts) Assist with coordinating and attending events and trainings Other admin duties include: light errands, going to the Post Office, purchasing supplies, etc Required Knowledge, Skills and Abilities Tech Savvy – skilled with Microsoft Office, Google Suite, Mailchimp, Canva, Constant Contact, social media platforms. Knowledge of general printers, computer, and office technology preferred. Positive attitude and energetic demeanor Commitment to relationship building, follow-up, and top level customer service Ability to handle multiple tasks Capacity to work in a fast-paced and unpredictable environment Professional appearance and dress Effective and efficient verbal and communication skills Customer service skills and interpersonal etiquette Computer, office equipment and phone skills Willingness to learn new tasks and accept additional responsibilities as requested Required Education and Experience Bachelor’s Degree required 1-2 years customer service or administrative assistant experience Hours – Monday-Friday 9am-6pm

Job Type:

Full-time Pay:

$42,000.00 per year

Benefits:

Paid time off Referral program

Schedule:

Monday to Friday Ability to

Commute:

Manhasset, NY 11030 (Required)

Work Location:

In person