Administrative Assistant Position Available In New York, New York

Administrative Assistant

POSTED 6/23/2025

Job Description Our client is looking to fill the role of Executive Assistant. The Executive Administrative Assistant plays a key role as administrative support to the Senior Vice President of Operations New York office and is responsible for clerical, administrative and other duties to assist in the smooth operation to the overall operation. EA will sit at front desk and have corporate receptionist responsibilities. $75-85

K Responsibilities:

Manage Microsoft Outlook for SVP of Operations to include appointment calendar, email correspondence, tracking and filing, contacts, out of office and notes
Filing to include electronic, hard copy and email
Internation and Domestic travel arrangement planning Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps
Assist with managing and track internal and corporate deadlines for the office.
Understand internal reports, purchasing and invoice systems
Assume responsibility for and execute special projects
Sort incoming mail, create a log of all checks received and fill out deposit of checks
Special event committee recorder
Assist with weekly manager’s office payroll
Complete expense reports for monthly and one-time purchases
Assist office with creation of contracts, agreements, reports, and presentations
Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases
Complete check requests for donations, capital and special events
Filter all guest contact for SVP of Operations to include but not limited to: customer conflict resolution, billing disputes, VIP guest coordination and charitable donations
Participate in other departmental projects and operational functions when requested

Required Qualifications:

High School diploma or equivalent required and/or experience in a hotel or a related field preferred.
At least 2 to 3 years of progressive experience in a hotel or related field preferred.
College course work in related field helpful.
Computer knowledge/skills required.
Flexible and long hours sometimes required.
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
Ability to read, analyze, and interpret general business documents.
Ability to write reports and business correspondence.
Ability to effectively communicate information and respond to questions from managers, clients, guests, and the general public.
Must be able to maintain high confidentiality of information.
If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits. #LI-AC6 Job Snapshot

EMPLOYEE TYPE

Permanent

WORKPLACE

On-site

LOCATION

New York, NY

DATE POSTED

6/23/2025