Administrative Assistant Position Available In New York, New York

Administrative Assistant Hughes Hubbard & Reed LLP $85,000-90,000 United States, York, York One Battery Park Plaza (Show on map) Jun 25, 2025

Position Summary:

Administrative Assistant Administrative Assistant will be required to perform both document production and administrative support to partners and associates in varied practices within the Firm.

Reporting Structure:

The administrative assistants report directly to the Secretarial and Word Processing Manager.

Principal Duties and Responsibilities:

• Protect firm and client confidentiality
• Heavy maintenance of Outlook Contacts and Calendar
• Ability to schedule Microsoft Teams conference calls and meetings internally and externally
• Telephone support to paired attorneys
• Proactive monitoring and response to senior partner’s incoming mail both electronic and physical
• Attorney time entry (3E Workspace)
• Client onboarding (InTapp new matter memos/engagement letter templates)
• Client billing (3E Cosine Proforma)
• Processing of expense reports and invoices through Chrome River
• Travel arrangements both domestic and international
• Document production, including, but not limited to, conversions PDF to Word/Word to PDF, formatting (styles in Native Word or Innova Multilevel Styles, document comparisons/redlines, Power Point presentations, etc.

)

Position Specific Skills and Requirements:

• Solid organizational skills and electronic record-keeping (i-Manage Work)
• Strong proofreading skills with attention to detail
• Superior soft skills
• Effective written and verbal communication
• Adaptability and flexibility (accommodate the changing needs of the Firm)
• Ability to work well under pressure and meet deadlines in a timely fashion
• Strength in problem solving
• Strong work ethic
• Positive attitude and team player

Education and General Requirements:

• Bachelor’s degree, preferred
• Proficiency in Word, Excel, Adobe Acrobat and PowerPoint
• DeskSite document management, a plus
• Preferred experience, 3-5 years