Administrative Assistant 2, (formally Secretary 2), Mid-Hudson Forensic Psychiatric Center – P26383 Position Available In New York, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP No The agency in which the vacancy exists. Agency Mental Health, Office of The job title for the vacancy. Title Administrative Assistant 2, (formally Secretary 2), Mid-Hudson Forensic Psychiatric Center – P26383 The job title for the vacancy. Occupational Category Clerical, Secretarial, Office Aide The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade 15 The collective bargaining unit to which this vacancy is assigned. Bargaining Unit M/C – Managerial/Confidential (Unrepresented) The minimum and maximum of the salary range for this vacancy. Salary Range From $58066 to $72519 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri If ‘other’ is selected as the workweek type, this field explains what that schedule is. “Other” Explanation To be determined. The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 6 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 6 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? No The county in which the vacancy is located. County Orange The street address where the vacancy is located. Street Address Mid-Hudson Forensic Psychiatric Center 2834 Route 17 M The city where the vacancy is located. City New York The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 10958 The duties that the incumbent of the vacancy will be expected to perform. Duties Description As an Administrative Assistant 2, you would perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance. Within these categories, you would perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency. You would review incoming correspondence and draft responses where appropriate; review outgoing correspondence; research background information; transmit instructions to staff and conduct follow-up. You would handle telephone calls and visitors and respond to questions; coordinate and arrange meetings; establish office procedures; design, set up, and maintain office filing systems (including electronic); resolve day-to-day operational problems; coordinate information flow by acting as liaison among key executives, staff, and other employees, and the public; and operate equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documents. As an Administrative Assistant 2, you would participate in the management of an office or in the full scope of the program. The minimum qualifications required for this vacancy. Minimum Qualifications Open to

New York State Employees:

Candidates must be reachable for appointment from the current Civil Service eligible list for Secretary 2; OR Transfer Opportunity – Candidates must have permanent status as an Administrative Assistant 2, and be eligible for lateral transfer;

Or Promotion:

one year of service as Administrative Assistant 1 and be eligible for appointment from the Secretary 2 (now Administrative Assistant 2) eligible list for permanent appointment.

Or Provisional Opportunity:

Candidates must be qualified employees of New York State and have at least one year of permanent competitive or 55-b/55-c service in any of the following titles: Administrative Assistant 1, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law Department Document Specialist Trainee 2, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), or Senior Data Entry Machine Operator. If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title, and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained. OR Candidates must be reachable for appointment from the current Civil Service eligible list for Secretary 2; OR Transfer Opportunity – Candidates must have permanent status as an Administrative Assistant 2 and be eligible for lateral transfer or have one year of permanent competitive or 55b/c service in a title SG-13 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law;

OR Provisional Opportunity:

Candidates must be qualified employees of New York State and have at least one year of permanent competitive or 55-b/55-c service in any of the following titles: Administrative Assistant 1 (all parenthetics), Examination Composition Assistant, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1, Secretary 1 (Spanish Language), or Senior Data Entry Machine Operator. If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title, and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained. OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 2 at Mid-Hudson Forensic Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met. The promotion field for Administrative Assistant 2 position consists of candidates who have one year of permanent competitive or 55b/55c service as Administrative Assistant 1 (all parenthetics) ), Examination Composition Assistant, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1, Secretary 1 (Spanish Language), or Senior Data Entry Machine Operator. Additional comments regarding the vacancy. Additional Comments All OMH employees receive a generous benefits package including:

• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs Background checks will be required.

These positions are eligible for a Mid-Hudson adjustment of $2,000 #LI-DNI Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Human Resources The telephone number to use for questions about this vacancy. Telephone The fax to use for this vacancy. Fax 845-374-8754 Email address for emailing applications, or to ask questions about this vacancy. Email Address mhpc.hrapplications@omh.ny.gov Address The street address of the contact for this vacancy. Street Mid-Hudson Forensic Psychiatric Center 2834 Route 17 M The city for the contact for this vacancy. City New Hampton The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 10962 Instructions for potential applicants. Notes on Applying Indicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials.

https:

//omh.ny.gov/omhweb/employment/docs/employment-application.pdf The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees’ unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.