Administrative Assistant Position Available In New York, New York

Administrative Assistant

POSTED 6/5/2025

Job Description Our client in the creative industry is seeking a Temp Administrative Assistant to join their team in New York! Reporting to the VP, Industry Programs, the Temp Admin Assistant will support the Industry Programming team and be responsible for coordinating all relevant marketing, pre-production and post-production elements for Industry events produced by Department. This role requires someone who is proactive and highly organized, can manage logistics, handling a wide range of administrative and support tasks and is capable of working independently as well as part of a team. This position is non-exempt.
In office five days a week
Pay rate: $22 – $25 per hour

Responsibilities:

Work on various administrative tasks and projects including drafts and preparing correspondence, memos, reports and presentation; copyediting and proofing documents
Maintain editorial calendar and organize programming ideas/plans from departmental meeting; Assist in creation of event-specific timelines for program production (i.e., target dates to confirming themes, topics, and speakers); marketing campaigns (i.e., dates for invitations, plus follow up)
Provide production support from pre-productions to post-production, including schedule coordination, creative asset management, and edit projects
Assist with speaker and moderator logistics which may include coordinating pre-event prep calls, confirming speaker guests; and sending speakers pre-event agenda/logistics memos, release execution and tracking. Schedule pre-event rehearsals with speakers and tech team to ensure delivery and execution of audio/visual elements during program; preparing and sending post-event thank you notes to attendees, with support from Creative Services
Input information into the database and ensure that all event attendee details are entered, updated and managed in event-specific and Industry databases and that all appropriate templates and letters are in SharePoint
Collaborate with internal departments to ensure seamless execution on matters including building needs, technical needs (i.e., live-stream, recording, audio, microphones), décor, menu, event flow for guests, staffing needs (i.e., Visitor Services, Security, Building Operations, photographers) and various other production elements
Create and deliver event PPT presentations for on-site monitor display
Conduct research on speakers, ideas and briefing documents and gather data as needed
Support and assist with recruitment and renewals of members, as needed
Engage as Ambassador for social media initiatives by actively sharing social media posts within one’s own networks, to amplify the organization’s reach and foster community engagement
Provide additional administrative assistance as required

Qualifications:

Highly organized with a proven ability to meet deadlines and budgets
High energy team player who is proactive with great initiative and collaborates well with others
Ability to take ownership and manage all assigned tasks
Positive and professional demeanor with excellent interpersonal and administrative skills
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks proficiently with very strong attention to detail and follow up
An independent thinker
Ability to perform thorough research, compile relevant information and generate meaningful reports
Resourcefulness, creativity, and strong problem-solving skills
Proven experience as an administrative assistant in a fast-paced environment
2+ years of administrative experience; Special events production, client service, research, public relations and/or media experience are all a plus
Strong proficiency in MS Office, particularly creating Excel spreadsheets and Word functions such as mail merge
Proficiency working with CRM databases
Adept at research
Tech savvy
Excellent verbal and written communications skills
Highly organized, resourceful, creative, and attentive to detail with proven ability to meet deadlines
Ability to multi-task, prioritize and immediately respond to internal and external key stakeholders in a timely and professional manner that maintains and develops relationship
Extremely comfortable in a fast-paced, entrepreneurial environment
Bachelor’s degree from an accredited college or university
Bilingual fluency in Spanish a plus
If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits. #LI-AC6 Job Snapshot

EMPLOYEE TYPE

Contract

WORKPLACE

On-site

LOCATION

New York, NY

DATE POSTED

6/5/2025