Administrative Assistant II – ADMAS 25-25307 Position Available In New York, New York

Administrative Assistant II•ADMAS 25-25307

NavitsPartners Chelsea, NY Job Title:

Administrative Assistant Location:

New York, NY 10016

Shift:

Monday through Friday | 9:00 AM•5:00 PM (Hours May Vary)

Duration:

3+ Month Contract (Potential for Extension)

Pay Rate:

$19•20/hour

Required Experience:

Minimum 2 years of administrative assistant experience in a medical setting

Education:

Associate’s degree required (Bachelor’s degree preferred) Equivalent experience may be considered in lieu of formal education

Responsibilities:

Research, gather, and compile data for reports and prepare statistical summaries Assist with budgeting, grant monitoring, and maintaining financial records Maintain employee files and handle HR/payroll tasks including weekly payroll submissions Coordinate logistics for meetings, seminars, forums, and events, including travel arrangements and reimbursements Prepare documentation for JCAHO and other survey readiness Serve as point of contact and liaison for internal departments and external vendors Maintain and monitor inventory, reorder supplies, and manage vendor contracts Handle scheduling of appointments and referrals, as needed Screen and direct phone calls, manage mail, and ensure timely follow-up Maintain compliance with organizational and regulatory requirements Perform other related administrative duties as assigned

Skills and Competencies:

Proficiency in Microsoft Office Suite (Intermediate level required) Strong organizational, communication, and multitasking skills Ability to adapt to changing priorities and work structures Strong customer service and relationship-building capabilities Effective time management and attention to detail Ability to handle stress in a professional manner Decision-making, initiative, and accountability in daily work