Administrative Assistant/Secretary Position Available In New York, New York

Administrative Assistant/Secretary 3.7 3.7 out of 5 stars

New York, NY Job Description:

Administrative Assistant/Secretary Position Id:

J0725-0098

Job Type:

over 1 year (contract)

Country:

United States Location:

New York, NY Pay Rate:

Open Contact Recruiter:

732-876-7623

Job Description:

Trigyn’s direct government client has an immediate opening for Administrative Assistant / Secretary in New York, NY. The details of the opportunity are below.

Description:

Set-up Remote Hearings via MS Teams for all Hearing Officers, which consist of sending MS Teams invite, preparing notices for the hearing officer’s signature, entering case information into the VH SharePoint document sharing site. Process incoming Grievances by assigning case numbers and hearing officers for all new grievances via Employee Service Connect. Prepare folders, update database and schedule all Grievances for Telephone Scheduling Conferences (TSC). Set up and host TSCs via MS Teams including updating TSC Log of all outcomes. Serve as a key person in setting up and hosting Right to Counsel (RTC) conferences via MS Teams including updating RTC Log of all outcomes. Serve as back up to preparing Weekly Tenancy Calendar List for Defaults, Stipulations of Settlement, and Hearing Officer Decisions, which includes typing the Name of the Tenant/Grievant/Participant, Case Number, date of the decision, date case is posted into Tenant E-copy. Assist with the processing of Guardian Ad Litem (GAL) invoices for payment. Verify services rendered by ensuring that all information on invoices, Settlement Declaration, and related documents is correct. Email GAL, if necessary, to make corrections on their documentation. Serve as key person for entering information into a database indicating the outcome of continued hearings held daily by Hearing Officers. Serve as key person in processing Litigation Hold Notices from the Law Department Appeals Unit for Transcript/File requests. Serve as key person to produce CDs of audio and video recordings of administrative hearings for transcripts, subpoenas and FOIL requests. Serve as backup in the coordination and preparation of administrative hearing files for attorneys/representatives to review. Assist at the receptionist desk, when needed, which includes, but is not limited to, processing all parties and witnesses scheduled for administrative proceedings, answering high volume of telephone calls and instructing residents, grievants, participants, and applicants on the appropriate procedure for re-opening defaults. Set up first-time on and continued hearings Prepare Hearing files for microfilming of records. Review all Determinations of Status (client’s final determination on administrative matters) for accuracy against weekly calendar documents. Process for stamp-signature and distribution. Perform related duties.

EDUCATION AND EXPERIENCE PREFERRED

Knowledge of Termination of Tenancy Procedures, Grievance Procedures, Section 8 Administrative Hearings Procedures, and Applicant Appeal Procedures. A minimum of two years full-time satisfactory general secretarial experience and two or more years’ experience interacting with residents and with the public. Proficient in typing.

SKILLS DESIRED

Ability to work in a fast-paced judicial environment. Excellent communication skills. Ability to interact effectively with residents, applicants, participants, and attorneys/ representatives. Ability to handle high volume of telephone calls. Ability to perform multiple tasks and meet daily deadlines. Proficiency in Microsoft Access, Excel, Word, Teams and Outlook.

NEW YORK CITY HOUSING AUTHORITY RESIDENTS STRONGLY ENCOURAGED TO APPLY

For Immediate Response call 732-876-7623 or send your resume to RecruiterKS@Trigyn.com Trigyn-8181 TRIGYN

TECHNOLOGIES, INC.

is an

EQUAL OPPORTUNITY

EMPLOYER and has been in business for 35 years. TRIGYN is an

ISO 27001

2022 and CMMI Level 5 certified company.