Facilities Services Assistant Position Available In New York, New York

Job Summary Our client, a global economics consulting firm, is looking for a Temporary Facilities Services Assistant to join our New York office. This position is responsible for providing administrative and facilities support including all reception related duties, office maintenance, and catering/meeting set-ups; administrative support to the Senior Administrator team, Principals and the consulting staff in the areas of document and presentation preparation, and special projects. This position reports to the Boston Senior Manager of Business Support Services (BSS). The position on/around August 4th, 2025. Monday – Friday onsite, 8:30am-5/5:30pm. Need two month commitment with potential to extend. Some of the day-to-day responsibilities of this role include Be first point of contact for visitors ensuring any security protocols are met with building and within company standard; arrange workspace; provide relevant helpful information to visitors
Ensure daily neatness and tidiness of general office space, common areas, and conference rooms
Ensures kitchen, printer and copier stations are consistently neat and well stocked; maintains inventory list of supplies for stock and ordering
Assist with meeting set-ups, which can include initiating or accepting meetings via video conference and logging into Zoom, catering, assisting with preparation of materials or packets
Answer phones in a timely and professional manner; announce calls and route callers to employee voicemail as appropriate; each morning, retrieve general voicemail messages and forward to appropriate people as necessary
Perform copying, binding, faxing, scanning, and materials distribution as requested
Assist with BSS initiatives as needed Requirements Bachelor’s Degree required
3+ years of professional experience ideally in professional services environment
Intermediate knowledge of Microsoft Word, Excel, PowerPoint, and Outlook required
Strong ability to take initiative and ownership of projects
Must be self-motivated, work independently, and keep in constant communication with team members and manager
Takes pride in working within a high-quality, high-integrity organization
Maintains strict confidentiality and exercises appropriate judgment
Fast-paced office environment handling multiple tasks and demands
Ability to work effectively and to interact with team members and manager
Ability to concentrate and pay close attention to detail
Requires physical activity including some bending and lifting up to twenty (20) pounds
COVID Vaccine Required• Pay $30-$33/hour DOE A1425977NY-Temp_1753965334