Office Coordinator, New York Position Available In New York, New York

We are seeking a proactive, detail-oriented, and tech-savvy Office Coordinator to support day-to-day operations in our New York office. This individual will be responsible for creating and maintaining a functional, efficient, and welcoming work environment. The ideal candidate thrives in a dynamic, fast-paced setting, has a collaborative spirit, and possesses strong administrative, IT troubleshooting, and organizational skills. The Office Coordinator at COPE Health Solutions will report to the Office Manager, and will also support our Information Technology and People Experience teams, with the management and maintenance of the corporate office spaces of COPE Health Solutions’ New York office. The ideal candidate will have a strong presence with the ability to communicate with employees at all levels, both internally and externally, and possess excellent organizational, interpersonal and communication skills. FLSA Status Non-Exempt Salary Range $ 22-27 Per hour Reports To Office Manager Direct Reports None Location Onsite (NY Office) Travel Up to 40%

Work Type Regular Schedule Full Time Position Description:

Office Operations & Facilities Support Maintain a clean, safe, and professional office environment always. Serve as the primary liaison with building management, vendors, and office services (cleaning, security, maintenance). Manage office space planning, furniture setup, and coordination of construction or expansion projects. Oversee distribution, inventory, and reordering of office and kitchen supplies while managing budgets and avoiding waste. Organize and support internal moves, workstation preparation, and office upgrades as needed. Administrative & Team Support Provide high-touch support to all staff and executives with scheduling, meeting coordination, guest services, and travel logistics. Manage calendar bookings and conference room scheduling, including setting up for in-office and virtual meetings. Greet and assist guests and vendors with professionalism and warmth. Handle mail distribution, shipping, and courier needs. Support coordination and logistics for office events, large meetings, and executive gatherings. Technology & IT Coordination Partner with the Director of IT to support local hardware setup, connectivity issues, printer maintenance, and AV/telecom systems. Train staff in proper use of office equipment and ensure instructional materials are available. Maintain an office IT checklist and support implementation of basic troubleshooting and ticket triage. Compliance & Documentation Maintain accurate documentation of vendor contacts, lease agreements, office layout, and key/fob access assignments. Support onboarding and offboarding processes with proper allocation of badges, keys, workspace, and IT tools. Track and maintain emergency procedures, safety protocols, and office access policies.

Qualifications:

Bachelor’s degree preferred 2+ years of experience in office coordination or business administrative support. Proven ability to multitask and manage competing priorities with professionalism and grace. Strong interpersonal, written, and verbal communication skills. High level of discretion and confidentiality with sensitive information. Comfortable supporting executives and interfacing with senior leadership.

Technical Skills:

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with Microsoft Teams, Zoom, or similar conferencing platforms. Knowledge of project management or task tracking software (e.g., Trello, Asana) preferred. Basic IT troubleshooting and comfort with setting up or relocating office technology.

What You’ll Bring:

A proactive, solutions-focused mindset Strong sense of ownership and accountability Commitment to creating a welcoming and well-functioning workplace Enthusiasm for teamwork and cross-functional collaboration Ability to remain calm under pressure and adapt to changing priorities

Benefits:

At COPE Health Solutions our team members are the driving force behind our success, so we’re proud to offer them competitive compensation and industry-leading benefits. Our rich benefits plan is designed to support your overall wellbeing, both in and outside of work. Some of our teams’ favorite benefits include unlimited paid vacation, a yearly stipend for child or household care, a monthly gym allowance and bonus and our annual company retreat. To learn more about our benefits, please visit https://copehealthsolutions.com/careers/benefits/ .

What We Do:

COPE Health Solutions is a national tech-enabled services firm, with a population health management analytics software solution Analytics for Risk Contracting (ARC), collaboratively implementing proven products with payer and provider clients to power success in risk arrangements and development of the future workforce. Our multidisciplinary team provides payers and providers with the experience, capabilities and tools needed to plan for, design, implement and support strategy development and execution. We are driven by our passion to help transform health care delivery, align financial incentives to support population health management and build the workforce needed for value-based care.

Apply:

To apply for this position or for more information about COPE Health Solutions, visit us at https://copehealthsolutions.com/careers/open-positions/ .