Office Coordinator – New York, NY Position Available In New York, New York

???? Office Coordinator – Sotheby’s International Realty ???? East Side Manhattan Brokerage | Full-Time | In-Office Sotheby’s International Realty – East Side Manhattan is seeking a highly personable and detail-oriented Office Coordinator to support our luxury real estate team. This key role ensures smooth daily operations, supporting top-producing agents and administrative team with commission processing, new agent onboarding, listing updates and general office support.

What You’ll Do:

You’ll play a central role in supporting our sales associates and administrators with operational excellence. From coordinating new agent onboarding to processing commission payments and maintaining listing data, your keen eye for detail and professional polish will ensure smooth, efficient workflows—and happy team members.

Primary Responsibilities Include:

Process commission payments and deal closings for rental and referral transactions Maintain and update listing and accounting databases with changes and status updates Coordinate onboarding for new agents and staff in collaboration with leadership Process under-contract transactions and send wire instructions/invoices to attorneys Manage license expiration tracking and notifications Handle accounts payable, agent reimbursements, and general IT troubleshooting Coordinate office equipment maintenance and ensure everything runs smoothly

Secondary Responsibilities:

Provide occasional reception support, including listing agreements and DocuSign assistance Backup support for listings, open house entries, and closing processes

Who You Are:

You’re a friendly face with a sharp mind. You take pride in delivering professional, concierge-level service to both internal team members and external clients. You’re organized, unflappable, and quietly excellent at juggling multiple tasks in an elegant, composed manner.

Our Ideal Candidate Has:

A Bachelor’s degree (required) Basic accounting or bookkeeping knowledge (preferred) A refined and professional appearance and communication style Strong organizational, multitasking, and problem-solving abilities Proficiency in Microsoft Word, Excel, Outlook, Adobe, Microsoft 365, and general IT skills A positive, collaborative, and proactive attitude Availability to work in-person, 5 days a week in our East Side Manhattan office Ready to Elevate Your Career? If you’re ready to bring your professionalism, precision, and people skills to a team that operates at the highest level of real estate service, we want to hear from you. ???? Apply today to join Sotheby’s International Realty – East Side Manhattan Brokerage and help deliver best-in-class service at the heart of NYC’s luxury real estate market.