Office Services Associate Position Available In New York, New York

Office Services Associate

ECBM, LP

Media, PA 19063

• Hybrid work About

ECBM ECBM

is a family-owned and operated insurance broker and consulting firm based in Media, PA. We specialize in high-risk industries that require dedicated, client-based broker services in the areas of Commercial Insurance, Workers’ Compensation, Employee Benefits, Cyber Liability, Professional Liability, FarmAgriculture, and Personal Insurance. Founded in 1970, our mission is to put people

• our clients and employees
• first.

As a privately-owned company, our motto has always been: “No Shareholders, Just Transparency.” ECBM operates on three main core values: Empathy, Energy and Tenacity. We test every employee who works here for these three core values because employees must have Empathy to care about our clients, Energy to provide the level of service we require, and Tenacity to go that “extra mile” to solve our clients’ challenges. In addition to caring for our clients, we also take pride in caring for our employees. We’ve been a Best Place to Work in Insurance recipient for the last eight years, and the average length of service for our employees is 11 years. About the Role ECBM is looking for an Office Services Associate to join our team. This person will maintain the office mailroom, maintain the office supplies and stock, agencyemployee licensing administration, work with Office Services staff to maintain the efficiency and profitability of ECBM. Responsibilities Handles overall mail, including incoming, outgoing, inner office, overnights and faxes appropriately, through pickups, delivery, sorting, opening, date stamping, and postage metering. Assists with workflow of mailroom and projects overall scanning, copying, binding, and printing projects as assigned. Inventory Management and Instacart Ordering

• Orders, opens and stocks all office supplies, including kitchen supplies and stocking 4 conference rooms. Licensing Support
• pulling files for agency and employee license renewals 45 days in advance, checking Sircon for CE status, sending emails to employees with renewal instructions and educational options. Updating Access database with renewed license information. Maintaining both paper and electronic files for all agency and employee licenses. Birthday cards distribution to employees
• addressing cards, getting Exec.

Management Signatures, mailing, distributing gift cards, keeping supplies on hand. Email birthday and anniversary announcements for employees following the calendar list. Back-up for MVR ordering; FedEx/UPS labels, help with Receptionist relief for lunches, breaks and vacations, back-up for other Office Services Associate during vacations or illnesses Twice annually schedule file maintenance for off-site delivery. This includes boxing and sending files off site, retrieving and destroying boxes as necessary and maintaining lists and logins. Handles other projects and requirements assigned by Management. Maintains effective working relationships with employees and vendors. Pursues personal development program. Qualifications HS Diploma, GED or Equivalent Good computercommunication skills Excellent organizational and prioritizing abilities Good self-discipline and motivation

• ability to self-direct on daily tasks Pleasant and professional phone manner and face-to-face presence Ability to lift 40lb boxes when necessary Benefits Competitive Pay Health and Welfare Programs Including Medical, Dental, and Vision Insurance Retirement and Income Protection Programs, including a 401k plan Work/Life Balance Including PTO, Holidays and Remote work opportunities Career Advancement Opportunities