Personal Assistant / House Manager, NYC Position Available In New York, New York
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Job Description
Personal Assistant / House Manager, NYC A sophisticated and accomplished female principal on the Upper West Side is seeking a highly capable Executive Personal Assistant / Household Manager to provide seamless support across her personal, household, and professional life. This hybrid role requires a resourceful, detail-oriented, and proactive individual who thrives in a fast-paced environment, can anticipate needs, and manages logistics with warmth, precision, and discretion. This is an exciting opportunity for someone with a strong service mindset who enjoys managing both the finer details and the broader picture of a private household and professional calendar. The right candidate will serve as a trusted gatekeeper, right hand, and facilitator of calm, comfort, and efficiency.
Executive Assistant Duties:
- Manage complex scheduling across multiple time zones, including professional meetings, virtual calls, and personal engagements
- Liaise with business contacts, board members, and advisors on the principal’s behalf
- Handle confidential documents, organize files, and assist with special business projects and presentations
- Prepare meeting briefs, talking points, and follow-ups as needed
- Monitor and respond to high-volume email inboxes with tact and efficiency
- Coordinate with professional staff (legal, finance, PR, etc.) and manage deadlines and deliverables
- Book and coordinate business travel (air, ground, hotel, itineraries)
- Track expenses and prepare simple reports or liaise with accountant/bookkeeper as needed
Personal Assistant Duties:
- Handle daily to-do lists and prioritize personal tasks for the principal
- Run errands, handle returns/exchanges, coordinate dry cleaning, pharmacy, etc.
- Maintain wardrobe management, packing/unpacking, seasonal rotation, and returns
- Source and purchase luxury items, gifts, personal care products, and home items
- Book personal appointments: health/wellness, beauty, dining, etc.
- Provide support with social calendar and RSVP/event coordination
- Arrange occasional personal travel and detailed itineraries
- Serve as a discreet liaison for friends, family, and personal service providers
Household Manager Duties:
- Oversee all household operations for a well-appointed Manhattan residence
- Supervise vendors, service staff, contractors, and cleaners to ensure excellence and discretion
- Manage household schedules for deep cleaning, maintenance, seasonal décor, etc.
- Maintain household manuals, contact lists, passwords, and project trackers
- Manage home inventory and order restocks (groceries, supplies, specialty items)
- Oversee home organization systems—closets, kitchen, storage, etc.
- Assist in planning and executing small in-home events or gatherings
- Conduct regular walkthroughs to ensure cleanliness, comfort, and guest readiness
- Coordinate tech support, repairs, home deliveries, and troubleshooting
Ideal Candidate Profile:
- 3+ years of experience in a similar private service role supporting a high-profile or high- net-worth individual
- Prior experience in NYC strongly preferred
- Polished, poised, and highly professional; acts with integrity, maturity, and emotional intelligence
Tech-savvy:
proficiency in Google Suite, Microsoft Office, iCal, Zoom, and various project or calendar apps
- Exceptionally organized and detail-oriented, with excellent time management skills
- Discreet and trustworthy with a high degree of confidentiality
- Able to anticipate needs and solve problems before they arise
- Graceful under pressure and adaptable to changing priorities
- Excellent written and verbal communication skills
- Comfortable managing both high-level strategy and day-to-day minutiae
Compensation:
$ 150k-175k salary + benefits