Team Assistant Position Available In New York, New York

Job Summary Our client, an executive search firm focused on energy and commodities, is seeking a Team Assistant to support a Managing Partner in their New York office. The hours are Monday through Thursday, 8:30am to 6:00pm, and Friday, 8:30am to 5:00pm. The role is hybrid, with in-office work Monday through Thursday and remote work on Fridays.

Responsibilities:

• Provide administrative support to the Managing Partner, including calendar management, scheduling, and travel coordination
• Assist with search execution efforts including project tracking, document preparation, and client updates
• Coordinate meetings, prepare presentations, and update project documents
• Act as a point of contact with clients and candidates; manage communication with professionalism and discretion
• Contribute to building and maintaining the firm’s candidate and client databases
• Handle general office support tasks as needed in a small-team environment
• Take initiative on ad hoc projects to support search and business development efforts

Qualifications:

• Bachelor’s degree highly preferred
• 2-3+ years of administrative or coordination experience, ideally in professional services
• Prior experience in executive search or interest in growing within the search field strongly preferred
• Strong written and verbal communication skills
• Excellent attention to detail, highly organized, and able to manage multiple priorities under pressure
• Proficiency in Microsoft Excel and Word (data manipulation, formatting, and presentations)

Compensation/Benefits:

• $65K-80K base salary plus discretionary bonus Medical, dental, and vision benefits
• Access to commuter benefits, life insurance, FSA, and HSA
• Generous PTO
• 401(k)
• Annual holiday party in London A1420743NY-Perm_1749739958