Workplace Services Coordinator Position Available In New York, New York
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Job Description
Our client, an Investment Management firm located in the Flatiron area of Manhattan is seeking to hire a Temporary Workplace Services Coordinator to support their New York City office. You must be able to commit to 6 months for this assignment with flexibility to extend. This position will start ASAP and requires 5 days in office. Hours are 8:00-5:00 with availability for OT as needed. Pay is up to $33/hr
DOEWhat You’ll Do:
Reception & Front Desk OperationsServe as the first point of contact for employees, guests, and vendors, ensuring a welcoming and professional atmosphere.
Manage incoming/outgoing activities, including visitor check-ins, deliveries, phone calls, and mail.
Maintain office procedures, internal documentation, and communication channels.
Conduct periodic walkthroughs to ensure service/product excellence across key touchpoints (e.g., F&B, meeting rooms, workspaces).Collaborate with the reception team, covering solo desk shifts (e.g., afternoons) to support peer/lead focus projects.
Coordinate in-person interviews, ensuring candidates are greeted, guided, and have all necessary materials.
Manage interview room/conference room logistics (scheduling, cleanliness, and technology setup).Serve as the on-site contact for 1-2 weekly events (e.g., intern programs, talent development sessions) which may require evening and weekend work.
Assist with event setup, vendor coordination, and attendee support.
Partner with Workplace Services, HR, and Recruiting teams on ad-hoc projects.
Provide white-glove service to VIP visitors and employees.
Additional duties as assigned or needed.
Skills You’ll Need:
At least 1 year of office administration, reception, hospitality or customer service experience.
Exceptional communication skills and a customer-focused attitude.
Strong organizational abilities, attention to detail, and time management.
Ability to thrive in a fast-paced, team-oriented environment.
Proficient in Microsoft Office (Word, Excel, Outlook) and scheduling tools.
Ability to display discretion and take initiative on the job.
Reliable and predictable availability, including the ability to work onsite five days a week.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)PDN-9f25e0b4-2dc7-4826-9cdd-15c03a517280
