Administrative Assistant Position Available In Oneida, New York

Administrative Assistant Mohawk Valley

EDGE 584

Phoenix Drive, Rome, NY 13441 Administrative Assistant – Mohawk Valley EDGE Company Overview Mohawk Valley EDGE (Economic Development Growth Enterprises Corporation) is a not-for-profit corporation dedicated to strengthening the economy of the Mohawk Valley region. Our mission is to foster economic growth, create jobs, and improve the quality of life for residents by supporting business development, infrastructure improvements, and community initiatives. ________________________________________ Position Summary The Administrative Assistant will provide comprehensive administrative and operational support to the executive and finance teams. This role is essential in ensuring smooth day-to-day operations, supporting audits, managing documentation, and assisting with financial and HR-related tasks across multiple affiliated organizations. ________________________________________ Key Responsibilities Office Administration Answer and direct incoming calls Open, log, and distribute mail Maintain and manage copiers (paper, toner, maintenance) Schedule meetings and manage calendars for the President, CFO, and Chief of Staff Prepare conference rooms and refreshments for meetings Financial & Billing Support Post invoices and process payments (checks, ACH, auto-pay, online) Assist with monthly recurring billing and client invoices Support bank reconciliation processes Track amortization schedules for loan payments Prepare and process annual 1099s File and maintain Fund EZ and audit documentation Document & Records Management Maintain Certificates of Insurance File and manage OCIDA paperwork and other organizational records Assist with audits by pulling and re-filing documents Log fundraising receipts HR & Onboarding Support Assist with onboarding new employees Manage employee benefits setup (Health, Dental, Vision, HSA, Time Off) Coordinate with HR on payroll and employee documentation Support for Financial Reporting Assist with monthly financial and journal entries Help prepare for audits and grant tracking Support intercompany billing and occupancy/insurance allocations ________________________________________ Preferred Qualifications Experience in administrative or financial support roles Familiarity with Fund EZ or similar accounting software Strong organizational and multitasking skills Proficiency in Microsoft Excel and document management Ability to handle confidential information with discretion ________________________________________ Compensation The salary range for this position is $47,000 to $55,000 annually, depending on experience and qualifications. This range is based on the complexity of the role and regional benchmarks for similar positions. Interested candidates should forward their resume to the attention of: Shawna Papale, President Mohawk Valley

EDGE 584

Phoenix Drive Rome, NY 13441-4105 hr@mvedge.org EDGE is an

Equal Opportunity Employer Job Type:

Full-time Pay:

$47,000.00 – $55,000.00 per year

Schedule:

8 hour shift

Work Location:

In person