Seasonal Administrative Assistant Position Available In Orange, New York

Seasonal Administrative Assistant 1.0 1.0 out of 5 stars 121 Golf Links Road, Middletown, NY 10940 West Hills Country Club provides you with a unique golf experience, elegant facilities, and outstanding service – Located in Middletown, New York. One of the best golf course wedding venues in the Hudson Valley, West Hills wedding couples receive unmatched luxury without compromise. With delicious personalized menu options, West Hills is sure to be the first choice of those who demand the best on their wedding day. West Hills Country Club is seeking a Seasonal Administrative Assistant to support our Executive, Events, and Membership teams throughout our busy season, which runs through the end of November. They will play a key role in supporting with a wide range of administrative, clerical, and guest and member-facing tasks. This individual will helps ensure the smooth day-to-day operations of the Club’s front office, with duties ranging from document preparation and scheduling to guest coordination, member service, and hospitality support. The ideal candidate will be organized, polished, and able to multitask in a fast-paced, member- and event-driven environment.

Essential Job Functions:

Administrative Support Provide daily administrative assistance to the Club Manager, Events Manager, and Front of House team Maintain organized client/member files and internal documents (digital and hard copy) Prepare and format event and membership materials such as FOH Documents, Menu Cards, Q-Cards, Passing Tray Signs, Signature Cocktail Signs, and Station Signs Answer phones, respond to email inquiries, and schedule venue tours, member appointments, and internal meetings for management Demonstrate excellent phone etiquette when answering calls and attention to detail when taking messages, ensuring all interactions are professional and courteous Assemble and update sales and membership packages and support materials for use during client or prospective member appointments Coordinate internal calendars, meeting agendas, and communication for various departments Client, Member & Guest Services Greet and assist guests, members, and prospective clients arriving for venue tours, member services, or meetings Respond to catering inquiries, whether received via phone, email, or in person, and ensure follow-up is timely and professional Provide refreshments and monitor comfort of clients or members using the Wedding Suite or member spaces prior to events Build rapport with clients and members, and represent the venue in a professional, welcoming manner Assist with special requests and resolve guest and member issues promptly and diplomatically Act as a point of contact for general member inquiries and assist with member communication, outreach, and satisfaction Event & Operations Support Support set-up and execution of events in coordination with the Events Team Serve food and non-alcoholic beverages to guests or members prior to head server arrival, as needed Assist in event prep and ensure FOH presentation standards meet Club expectations Ensure compliance with food safety, alcohol service laws, and health code regulations Maintain the professional appearance and cleanliness of guest- and member-facing spaces and workstations Additional duties may be assigned based on business needs. Physical Requirements of the

Administrative Assistant Position:

Must be able to stand and exert well-paced mobility for up to 4 hours in length. Must be able to exert well-paced mobility in limited space. Must have the ability to bend, squat and lift up to 50 lbs., including, but not limited to, lifting trays of food or food items on a regular and continuing basis. Understand and respond to employee, guest, and member verbal requests and visual cues in a loud and extremely busy environment.

Requirements:

A high school diploma is required. Associate or Bachelor’s degree preferred but may not be necessary with the right level of experience 1-2 years of administrative experience required, hospitality or private club experience strongly preferred Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent communication and interpersonal skills Ability to remain calm and professional in a fast-paced, guest-facing environment Detail-oriented and organized with strong time management abilities Must be 18 years of age or older

Job Type:

Full-time Pay:

$18.00 – $21.00 per hour

Schedule:

Monday to Friday Weekends as needed Application Question(s): Are you 18 years of age or older? Are you able to work weekends, evenings, and holidays? Have you ever applied / Interviewed at Shadows on the Hudson, Poughkeepsie Grand Hotel, The Grandview, Anthony’s Pier 9, Billy Joe’s Ribworks, Torches on the Hudson, Blu Pointe, Pointe Grille, West Hills Country Club, Bistecca Italian Steakhouse, Bonura’s Little Sicily, or Uncle Huck’s Louisiana Kitchen before? If so, please specify which location(s). Have you ever worked for Shadows on the Hudson, Poughkeepsie Grand Hotel, The Grandview, Anthony’s Pier 9, Billy Joe’s Ribworks, Torches on the Hudson, Blu Pointe, Pointe Grille, West Hills Country Club, Bistecca Italian Steakhouse, Bonura’s Little Sicily, or Uncle Huck’s Louisiana Kitchen before? If so, please specify which location(s).

Education:

High school or equivalent (Required)

Experience:

Administrative:

1 year (Required)

Hospitality:

1 year (Preferred)

Work Location:

In person