Administrative Assistant Position Available In Queens, New York

Administrative Assistant 3.0 3.0 out of 5 stars 145-07 95th Avenue, Jamaica, NY 11435 POSITION

DUTIES AND RESPONSIBILITIES

Responsible for operating switchboard and answering multiple telephone lines Pleasantly, meet, greet and instruct all visitors, and control daily traffic in the reception area Responsible for front desk voicemail Assist in distributing faxes and sorting mail Responsible for preparing and processing applications for hiring Maintain and update client/ application spreadsheet tracking Enter client / employee profile and compliance information into the data system Create new employee charts and file new documents in records as needed Create employee profiles as requested by P.D File HR forms and check for accuracy of completion including personnel documents Process client charts when requested Assist in the preparation meetings and taking minutes Ensure new employee charts are in compliance before DHS audits Random audits of employee/ clients’ charts, Assist supervisors with records requests (ex. certificate, subpoenas, copies of medicals…) Work in collaboration with all departments at

BHRAGS ALLIANCE

Ensure that the reception area is neat, organized and a comfortable working/visiting space Ensure that the visitors log is in order Create clients sign in and out forms and make it available for operations staff Maintain the blank forms binder updated Prepare all needed reports as requested by P.D Represent the P.D in meetings and events when requested Participate in family activities and events Provide short term coverage for operations when needed. Assign trainings as assigned by P.D Maintain up to date fiscal compliance with client’s resource distribution Tag and record all new equipment received All other duties assigned by the Program Administrator Education and Experience High School diploma/GED. Knowledge of Microsoft Office Suite. Bi- Lingual Spanish preferred. Familiarity with the underserved population, including but not limited to, homelessness, substance use, mental health, and LGBTQ populations. BHRAGS Alliance is the sister agency of BHRAGS Home Care, a not-for-profit 501© (3) organization established in 1980. BHRAGS Alliance is committed to empowering our residents to improve their health and welfare, secure housing, develop valuable life skills, access education, and assimilate into our communities. Under the direction of the Shift Supervisor and Program Director, the Residential Associate provides direct assistance to the clients in adherence to the rules and regulations of the shelter.