Office Assistant (Invoicing & QuickBooks) Position Available In Queens, New York

Office Assistant (Invoicing & QuickBooks) Dependable Mechanical Long Island City, NY Job Details Full-time $20.00 – $23.65 an hour 11 hours ago Qualifications Microsoft Word Microsoft Excel Microsoft Outlook English Microsoft Office Administrative experience QuickBooks Organizational skills Construction Communication skills Mechanical knowledge Entry level Full Job Description We are seeking a detail-oriented and reliable Office Assistant to support our administrative and accounting operations. The ideal candidate will be responsible for creating invoices, maintaining accurate records, and assisting with day-to-day office tasks. Proficiency in QuickBooks is highly preferred.

Key Responsibilities:

Create and issue customer invoices using QuickBooks or internal systems Enter and maintain accurate financial records Monitor accounts receivable and follow up on outstanding invoices Support the accounting team with data entry and organization Communicate with clients regarding billing questions or invoice details Assist with general administrative duties such as filing, scanning, and organizing documents Provide support to office staff as needed

Qualifications:

Proven experience in an administrative or office assistant role Working knowledge of QuickBooks (preferred) Strong attention to detail and accuracy Basic understanding of invoicing and billing procedures Good communication and organizational skills Ability to work independently and manage time effectively Proficient in Microsoft Office (Word, Excel, Outlook)

Preferred Experience:

Experience in construction, mechanical, or service-based businesses is a plus Fluent in English (reading, writing, and speaking)

Job Type:

Full-time Pay:

$20.00 – $23.65 per hour Expected hours: 40 per week

Schedule:

8 hour shift Monday to

Friday Work Location:

In person