Warehouse Administrative Assistant Position Available In Queens, New York

Warehouse Administrative Assistant Smart Haven Lifestyle Long Island City, NY Job Details Full-time $50,000 – $60,000 a year 18 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Life insurance Qualifications Logistics experience (3-5 years) Multitasking Inventory management Administrative experience (1-2 years) Organizing materials Slack Logistics Warehouse experience (3-5 years) Microsoft Office Administrative experience Warehouse management Driver’s License Attention to detail Driving QuickBooks Organizational skills Warehouse experience Inventory management experience (3-5 years) Ordering supplies Communication skills Mechanical knowledge Entry level Administrative tasks

Full Job Description Position Overview:

We are seeking a reliable and organized Warehouse Administrative Assistant to support the daily operations of our office and warehouse. This role is ideal for someone who thrives in a fast-paced environment, is proactive and solutions-oriented, and enjoys wearing multiple hats. You’ll be the first point of contact for phone calls and deliveries, assist the company owners with general administrative needs, help maintain the flow of inventory in the warehouse, coordinate couriers, and oversee basic company vehicle upkeep.

Key Responsibilities Administrative Duties:

Answer and direct phone calls professionally and efficiently Greet and assist clients, vendors, and delivery personnel at the office Provide general support to the company owners as needed (document prep, errands, follow-ups) Arrange courier pickups and deliveries for materials, equipment, and documents Maintain office supply inventory and ensure the workspace remains organized

Warehouse Support:

Receive and log incoming deliveries; verify contents against purchase orders Label, sort, and stage equipment for upcoming projects Assist with packing and organizing items for job sites and returns (RMAs) Keep warehouse clean, organized, and compliant with safety standards

Vehicle & Logistics Coordination:

Monitor and schedule regular maintenance for company vehicles (oil changes, inspections, cleaning) Ensure all vehicles are stocked with proper job materials, tools, and parts. Maintain tools and ensure they are in good working condition Notify management of any vehicle issues or required servicing Help facilitate equipment loading and unloading to ensure field technicians are prepared for their projects.

Requirements:

Previous experience in logistics, or warehouse operations is a MUST Previous experience in administrative support is preferred Strong attention to detail and excellent communication skills Tech-savvy and comfortable with Microsoft Office, Slack, and other operation software’s. Able to lift up to 50 lbs and assist with warehouse-related tasks Comfortable with basic vehicle upkeep coordination (no mechanical skills required) Self-starter with a proactive attitude and team-oriented mindset Valid driver’s license is a

MUST What We Offer:

A collaborative team environment and growth potential in the smart home industry Hands-on training with premium technology and operational systems Paid time off and eligibility for benefits after probationary period Opportunities to contribute to high-end, design-driven projects

About Smart Haven Lifestyle:

Smart Haven Lifestyle is a premier smart home integration company delivering seamless technology experiences across lighting, AV, shades, networking, and automation. We serve high-end residential and commercial clients throughout the Tri-State area with a white-glove, detail-focused approach.

Job Type:

Full-time Pay:

$50,000.00 – $60,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Application Question(s): What’s experience do you have with answering phones or being the first point of contact at a business? Are you comfortable using basic software like Microsoft Office Suite, Google Sheets, or cloud-based systems (e.g., Monday.com, QuickBooks Online)? How do you handle interruptions or shifting priorities throughout the day? Are you comfortable assisting with basic vehicle upkeep tasks like taking vehicles for oil changes or car washes? This position requires inventory and warehouse experience. Please indicate the number of years experience you have. Ability to

Commute:

Long Island City, NY 11101 (Required)

Work Location:

In person