Administrative Assistant Position Available In Saratoga, New York

Administrative Assistant 3.2 3.2 out of 5 stars Saratoga Springs, NY Apply to Work at Our Saratoga, NY Senior Living Community We’re searching for caring and reliable individuals to join our team and enhance the lives of seniors in our Saratoga Springs, NY community. As a Administrative Assistant in our community, you will have the opportunity to work side-by-side with seniors. This position plays a vital role in welcoming environment for our residents, families, and staff.

Job Description:

As an Administrative Assistant you will be managing the following responsibilities: Manage billing processes, including long-term care insurance and monthly rent payments Maintain and reconcile resident accounts, petty cash, and related financial records Serve as a primary point of contact for resident families regarding financial and administrative matters Coordinate with various departments (Activities, Nursing, Administration) to support resident needs Assist with incident reporting, census updates, and record maintenance Support scheduling and payment for on-site services and external appointments Manage office and program supplies, ordering and maintaining inventory as needed Distribute communications such as calendars, newsletters, and updates to families Provide support for payroll processing and staff-related administrative tasks, including filing Assist with marketing efforts by coordinating materials and distributing promotional items Handle incoming phone calls and mail distribution in a professional and timely manner Participate in seasonal and annual administrative tasks such as tax letters and holiday communications

Job Type:

Full-time Hours:

Monday – Friday, 7:30 am to 4:00 pm

Rate:

$18.00 – $20.00/hour

Requirements:

High school Diploma/GED Ability to work independently Great customer service Working in a team environment Passion for serving seniors