Office Assistant 1 (Stores/Mail) (NY HELPS) Position Available In St. Lawrence, New York

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Position Information Posting Number:

C – 00468

Position Title:

Office Assistant 1 (Stores/Mail) (NY HELPS)
Line number: 00185
Job Category Clerical
Account number: 860845

FLSA Classification:

Non-Exempt

Obligation:

Calendar Year

Position Type:

Contingent
Appointment Start date: Appointment End date :

Salary:

$36,232

Salary Grade:

SG06

Full Time or Part Time:

Full Time
If Part-Time, fill in %: Benefits Summary CSEA Benefits Summary

Department Information Department:

MAIL SERVICE

Division Administration
Search Contact Information Search Contact(s):

Human Resources Search Contact Phone/Extension:

315-267-4816

Search Contact Email:

employment@potsdam.edu

Search Contact Fax:

Posting Text Job Summary/Basic Function:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the

NY HELPS

Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified. Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: Performing data entry; math or calculations; mail, supply, and inventory functions; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and performing other related activities. This work is accomplished with applicable procedures, rules, regulations, and laws. Office Assistants 1 perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. Office Assistant 1 is a non-supervisory class found at nearly all State agencies. Job Requirements & Essential Functions of the

Job:

General Office Support
Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary.
Operate various communication systems such as telephones and computers; and keep records of such communications.
Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.
Schedule appointments and meetings using various office tools.
Perform routine processing activities, including checking forms for completeness and accuracy. Calculations
Maintain basic financial, accounting, and/or statistical records.
Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods.
As needed and as directed, contact various internal and external parties to obtain information.
Prepare, process, review, and record numerical transactions and records.

This activity may include:

processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees. Keyboarding and Document Preparation
Type, proofread, review, and correct correspondence, documents, records, and other written material.
Transcribe hand-written materials.
Make appropriate corrections for format, accuracy, and validity.
Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.
Create graphs, charts, or other visual aids to display data.
May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Record-Keeping and Filing
Maintain, update, and correct records and files.
Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.
Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Stores and Mail
Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.
Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.
Maintain various listings for mail service purposes.
Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.
May operate a motor vehicle to pick up and deliver mail. Inventory
Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures.
Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments.
Issue and may deliver goods from stock according to procedure.
May package goods for shipment.
Take periodic physical inventory and maintain perpetual inventory records.
Keep shelves and stock clean, neat, and in proper place. Data Entry and Verification
Enter data and information into and retrieve data and information from computerized systems.
Verify data previously transcribed or entered to detect errors.
Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data from scanned documents. Incumbents in these positions spend most of their work time performing activities related to mail receipt, mail distribution, storage, and stores keeping, primarily as described in the “Stores and Mail” and “Inventory” sections of the illustrative duties listed above. Within this parenthetic, the second level is typically distinguished by supervisory responsibility for two or more lower-level staff in a mail or storehouse operation, or by being the only stores or mail clerical employee within a correctional facility stores or mail operation. Positions within this parenthetic may require the ability to routinely lift and/or carry heavy items and the ability to routinely reach, bend, stand, and walk for long periods of time.

Required Qualifications:

Candidate must be reachable from the appropriate Civil Service list or
be eligible for transfer. For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
Minimum Qualifications for applicants not currently civil service eligible for the title:
Office Assistant 1 (Stores/Mail) – There are no minimum education or experience requirements for this title.

Preferred Qualifications:

We are seeking candidates who can work effectively in an increasingly diverse environment; and who are open and willing to continue to learn about diversity-related issues, and contribute in fostering a welcoming, supportive and inclusive environment at the College.

Work Days:

M-F

Work Hours:

Days

Location:

Mail Room

Posting Detail Information Close Date:

06/24/2025
Open Until Filled No
Executive Order 31 All people with disabilities are encouraged to apply. Special Instructions to

Applicants:

Posting