Project Admin Position Available In Steuben, New York

Project Admin The Wesson Group,LLC Prattsburgh, NY 14873 Join The Wesson Group — Together We Grow The Administrative Specialist works collaboratively with the Project Managers, Accounting Team, Estimators, Field Staff, Subcontractors, Suppliers, and Customers to track and maintain the flow of information for a project from preconstruction, award to project execution. This person will also be responsible for general office administration.

Duties & Responsibilities:

• Assist the project coordinator with maintaining SharePoint/Google Drive/Dropbox sites for projects and programs
• Maintain and manage logs for purchase orders with high discipline
• Assist with proposal and reports including coordinating technical group inputs, formatting, mail merging, proofreading, shipping, copying, report collating, binding, and word processing
• Interact with employees, clients, subcontractors, and vendors etc.
• Work with project management and HR to ensure proper entry of required assets (both people and equipment) in the InEight suite
• Perform front office administrative duties, including but not limited to the following: o Answering/directing incoming phone calls, incoming and outgoing mail, greeting visitors, inventory, order and put away of office supplies including kitchen supplies, Keep the kitchen stocked and tidy (including refrigerator and dishwasher), Keep all common areas picked up and tidy, Breakfast/Lunch meeting set-up and clean-up, Conference rooms picked up, supplied with pens, paper and mints/candy in the dishes • Maintain company contact list (all business cards entered and all new contacts added) • Managing filing systems including those for Accounts Payable and all TWG and affiliated company projects • Tracking incoming Certified Payrolls for Subcontractors • Working with Pre-Construction Manager and Estimating team on Management and upkeep of all employees’ corporate resumes and assist with proposals as requested • Work with Estimating team to maintain contacts in the Construct Connect system • Managing incoming applications and maintaining required logs for AAP purposes • Management of EZ-Pass account and breakdown of monthly charges for Controller • Assisting HR with creation of new hire packets • Main office inventory management (Including but not limited to: Supplies, Apparel, Safety PPE) • Daily Mail retrieval, distribution & maintenance of Pitney Bowes machine • Assist all other departments as instructed

Qualifications:

• Associates degree in Business, Finance, Accounting preferred
• A minimum of 3 years of experience administrative tasks
• Proficiency in Microsoft Excel and Word required
• Excellent written, oral, presentation, communication, organizational, and computer skills
• Strong ability to function successfully in team environment
• Must be extremely organized
• Can take direction from several individuals as well as work on a variety of projects simultaneously

Compensation & Benefits:

• Pay range: $22-$24 per hour
• Position eligible for Company Performance Bonuses
• Competitive compensation package including a bonus program
• Comprehensive Health, Rx, Vision, and Dental package
• Supplemental 401(k) with company match
• Profit sharing eligible
• Company contribution to a defined contribution retirement plan
• Company paid Supplemental Life Insurance, Short/Long-Term Disability
• Student Loan Repayment Plan or Tuition Assistance
• Training and development opportunities
• Generous Paid Time Off Equal Opportunity Employer, including disability and protected veteran status.

Job Type:

Full-time Pay:

$22.00 – $24.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Relocation assistance Retirement plan Tuition reimbursement Vision insurance

Schedule:

Day shift

Work Location:

In person