Anticipated Administrative Assistant Position Available In Tompkins, New York

Anticipated Administrative Assistant George Junior Republic Union Free School District 24 Mcdonald Road, Freeville, NY 13068 Anticipated Administrative Assistant George Junior Republic Union Free School District (GJR UFSD) Full‑Time | 12‑Month | 

Anticipated Start Date:

August 11, 2025 George Junior Republic UFSD is a public special‑act school district in Freeville, New York that serves students in Grades 7‑12 placed at the William George Agency and day students from surrounding communities. Our mission is to provide a rigorous, trauma‑informed education that equips every learner with the academic, vocational, and social‑emotional skills needed for lifelong success. We value collaboration, diversity, equity, inclusion, and the development of strong character within a safe, supportive environment. Position Overview Reporting directly to the Superintendent of Schools, this position provides high‑level administrative support. The role requires professionalism, strict confidentiality, and exceptional skill in coordinating a busy, high‑traffic office that fields a high volume of phone calls, visitors, and data requests. Responsibilities include interface and correspondence with the Board of Education. Key Responsibilities o Oversee front‑office workflow, ensuring visitors, deliveries, and correspondence are handled promptly and professionally. o Utilize software to schedule meetings and anticipate scheduling conflicts with administrative team members. o Meet with district leadership to coordinate meeting notices, logistics, minute‑taking, and document archiving in compliance with NYS Education Law, including preparation and dissemination of materials for the Board of Education. o Operate a multi‑line phone system: screen, prioritize, and route calls; relay urgent messages; maintain a log of stakeholder inquiries. o Support the maintenance of personnel files in accordance with District Human Resources policy. o Enter, update, and reconcile data across data base systems (i.e. SchoolTool, BoardDocs, Frontline). o Track, file, and securely transmit records in accordance with New York State Justice Center protocols. o Manage FOIL requests. o Coordinate with nursing, food service, facilities, transportation, and IT to support day‑to‑day operations and special initiatives. Qualifications

• Associates degree required.
• Three or more years of executive‑level administrative support; experience in a public‑sector or school environment preferred.
• Notary Public or willingness to pursue at districts expense
• Ability to utilize Microsoft Office, Google Workspace, Zoom, and student information systems; aptitude for learning new databases quickly.
• Outstanding written and verbal communication skills.
• Demonstrated history of professionalism, discretion, and strict confidentiality .
• Capacity to juggle competing priorities in a fast‑paced setting.
• Commitment to the mission of a special‑act school district.
• Genuine enthusiasm for engaging with students, families, faculty, and community partners.

Compensation & Benefits Hourly rate $23.40 - $26.25 plus a comprehensive benefits package that includes: Health insurance, Dental insurance, Vision insurance, Life insurance, Flexible spending benefit, Short and Long term disability, Paid time off, Employee assistance program, 403(b) match, Wellness program. How to Apply Email a cover letter, résumé, and three professional references (PDFs preferred) to gjr _ hr@gjrmail.com with the subject line Administrative Assistant – Office of the Superintendent . Application review begins immediately and continues until the position is filled. George Junior Republic UFSD is an equal‑opportunity employer. The District prohibits discrimination in employment on the basis of race, color, national origin, citizenship, age, sex, gender identity or expression, sexual orientation, disability, religion, marital status, veteran status, or any other characteristic protected by law.

Job Type:

Full-time Pay:

$23.40 – $26.25 per hour Expected hours: 40 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Schedule:

Day shift Monday to

Friday Work Location:

In person