Administrative Assistant Position Available In Ulster, New York

Administrative Assistant 3.3 3.3 out of 5 stars Kingston, NY 12401 • Hybrid work

NOW HIRING

ADMINISTRATIVE

ASSISTANT TO CEO

—

SCRUB MASTERS PLUS CORP

Location:

New York/New Jersey/NYC (Hybrid – Must be able to travel)

Status:

Full-Time | On-call flexibility required (including some weekends)

Industry:

Commercial Janitorial Services Core Values:

Integrity. Grit. Vision. Reliability. Loyalty. Are you the right hand to a powerhouse CEO? Scrub Masters Plus Corp is seeking a high-performing Administative Assistant who can think ahead, clear roadblocks, and move mountains — not just take notes. We don’t want average. We want a strategist, a problem-solver, a get-it-done person with the brains and character to stand in the room with top executives — and also roll up your sleeves to get things DONE. This is NOT a coffee-fetching assistant role. This is a role for someone who wants to grow, someone who brings intelligence, heart, and hustle to the table every day.

YOU MUST BE

A forward thinker who sees what’s needed before it’s asked A root cause problem solver — not just a surface fixer A clear communicator with confidence, charm, and emotional intelligence Highly organized , fast with admin and tech tools (email, scheduling, CRM, docs) Skilled in social media posting, engagement , and light content creation Flexible, reliable , and ready to jump in — even if it’s a weekend or late-night call Someone with common sense , loyalty, and fierce commitment to excellence Able to work under pressure and see things through to completion

RESPONSIBILITIES INCLUDE

Assisting the CEO in operations, scheduling, admin, and urgent follow-ups Helping clear the CEO’s plate — managing tasks before they become emergencies Prepping for meetings, organizing priorities, and staying 3 steps ahead Coordinating with department heads, clients, and vendors Drafting letters, documents, emails, and social content as needed Solving problems, researching answers, and creating solutions on the fly Helping drive our mission, culture, and goals forward daily

NON-NEGOTIABLES

You must be available , responsive, and accountable You must believe in results , not just effort You must believe in people , process, and progress You must treat this job like it’s your name on the company

BONUS POINTS IF YOU

Have janitorial, commercial cleaning, or operations experience Have managed multiple executives or fast-moving entrepreneurs Are fluent in Have experience with Canva, Excel, or project management software (like Asana ) COMPENSATION and CULTURE We offer more than a paycheck — we offer a mission to grow with , a team that wins together, and leadership that sees and rewards your impact . This is for someone who wants to build legacy , not just log hours.

TO APPLY

Send us: Your resume A short message or cover letter (tell us why you’re the right hand we didn’t know we needed ) Any examples of past wins or relevant work (optional but appreciated) Let’s build something powerful together. Email me Directly Mhoward@smpluscorp.com Quick Look at the Basic Responsibilities Manage front desk operations, greeting visitors and answering phone calls with professionalism and courtesy. Perform data entry tasks accurately and efficiently, maintaining up-to-date records and files. Assist with office management duties, including organizing documents, scheduling appointments, and maintaining office supplies. Proofread documents for accuracy and clarity before distribution or filing. Operate phone systems effectively, ensuring clear communication with clients and team members. Utilize Google Workspace tools for document creation, collaboration, and communication within the team. Prioritize tasks effectively to manage time efficiently in a fast-paced environment. Run to site if needed deliver supplies in emergency do a site audit or a walk through for a potential client Requirements Proven experience as an Administrative Assistant or in a similar role is preferred. Strong proofreading skills with attention to detail to ensure accuracy in all communications. Familiarity with phone systems and excellent phone etiquette for effective client interactions. Proficient in data entry with a high level of accuracy. Experience in office management practices is a plus. Ability to manage time effectively while juggling multiple tasks and deadlines. Proficiency in Google Workspace applications (Docs, Sheets, Drive) is highly desirable. Excellent interpersonal skills with the ability to work collaboratively within a team environment. If you are ready to contribute your skills to a supportive team while enhancing your administrative expertise, we look forward to receiving your application!

Job Types:

Full-time, Part-time Pay:

$20.25 – $23.00 per hour Expected hours: 30 – 40 per week

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Schedule:

8 hour shift Every weekend Overnight shift Weekends only Ability to

Commute:

Kingston, NY 12401 (Required)

Work Location:

Hybrid remote in Kingston, NY 12401