Office Assistant – Thursday-Monday Work Week! Position Available In Washington, New York

Office Assistant – Thursday-Monday Work Week! Zayachek Mechanical Argyle, NY 12809

Overview:

A leading mechanical contracting firm is seeking a detail-oriented and service-driven Office Assistant to join its’ Argyle office. This role supports the planning, booking, and coordination of complex business travel. The ideal candidate will be a hard-working professional able to undertake a variety of tasks in a fast-paced environment and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion. This job is a Thursday – Monday , 9 am – 5:30 pm work schedule.

Key Responsibilities:

Work directly with Field Management and the Operations team to coordinate the travel of field employees to their next job location Create and maintain comprehensive employee travel profiles (including ID details, preferences, frequent flier info, etc.) Effectively update hotel rooming lists and work schedule with any changes Quote and book all business travel, ensuring compliance with internal travel policy Coordinate hotels and upkeep current hotel rooming lists daily. Maintain records, receipts, travel itineraries, and tracking spreadsheets Manage corporate travel rewards programs and apply earned points to offset costs Provide timely support for travel-related issues and/ or emergencies Assist with credit card reconciliation and month-end reporting Assist with administrative, clerical and other duties as assigned

Qualifications:

Display a positive attitude and professional image Strong attention to detail and problem-solving skills Excellent time management skills and the ability to manage competing priorities Strong organizational skills with the ability to multi-task and adapt to change quickly Strong proficiency in Microsoft Office (Word, Excel, Outlook) Excellent attention to detail and organizational skills Proven ability to multitask and prioritize in a high-pressure environment Strong interpersonal and communication skills with a service-oriented mindset Ability to work independently while collaborating effectively with team members Flexibility to handle after-hours’ travel emergencies Knowledge of Mechanical / Building Construction Trades is a plus

Job Type:

Full-time Pay:

$18.00 – $24.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person