Administrative Assistant Position Available In Westchester, New York

Administrative Assistant 2.6 2.6 out of 5 stars Pelham, NY 10803

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant with strong Excel skills and an excellent background in filing systems. This position also plays a key support role in Business Development, including proposal preparation, CRM tracking, and coordination of marketing activities. The ideal candidate will have at least 10 years of Administrative experience, and outstanding written and verbal communication skills.

Key Responsibilities:

Provide day-to-day administrative support to office staff and leadership. Develop and maintain both digital and physical filing systems. Perform data entry, analysis, and reporting using advanced Microsoft Excel functions (e.g., pivot tables, VLOOKUP, formulas). Prepare, edit, and proofread documents, correspondence, and reports. Handle phone calls, emails, meeting coordination, travel arrangements, and general office duties. Ensure all deliverables meet company branding, formatting, and quality standards. Maintain Business Development calendars, track RFPs/RFQs, and help manage deadlines and deliverables. Support internal CRM and tracking tools to update contact records, proposal files, and opportunity pipelines. Draft and send follow-up emails, client introductions, and general communications. Support logistics for conferences, industry events, and internal/external presentations. Contribute to content creation for the firm’s website and social media, as needed.

Qualifications:

High school diploma or equivalent (required). 10+ years of administrative experience in a professional setting. Advanced proficiency in Microsoft Excel and other Office tools. Strong understanding of file and document management systems. Wonderful verbal and written communication skills. Strong organizational skills with the ability to manage multiple priorities and deadlines. Team-oriented with a proactive and flexible approach to support cross-functional needs.

Compensation & Benefits:

$55,000K Yr. depending on experience. Vacation, Sick Time, Personal Time Healthcare (Medical, Dental, Vision) 401(k) Join us as an Administrative Assistant where you will play a vital role in supporting our operations while contributing to a positive work environment. We look forward to welcoming a motivated individual who thrives in a dynamic setting!

Job Type:

Full-time Pay:

$54,500.00 – $55,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday Ability to

Commute:

Pelham, NY 10803 (Required) Ability to

Relocate:

Pelham, NY 10803: Relocate before starting work (Preferred)

Work Location:

In person