Administrative Assistant Position Available In Allegheny, Pennsylvania

Administrative Assistant 4.5 4.5 out of 5 stars Pittsburgh, PA 15275 • Hybrid work

POSITION SUMMARY

Mackin Engineers & Consultants is seeking a highly organized and dependable Administrative Assistant to support our dynamic team and ensure the smooth operation of daily business functions. This full-time, office-based position plays a key role in providing administrative support across departments, maintaining accurate records, and delivering professional service to both internal staff and external clients.

ABOUT MACKIN

Founded in 1960, Mackin is a multi-disciplinary engineering and consulting firm providing innovative solutions for public and private sector clients across Pennsylvania, Ohio, Maryland, and West Virginia. Our team is committed to integrity, quality, and excellence, and we pride ourselves on fostering a collaborative and supportive work environment.

WHAT YOU’LL DO

Provide general administrative and clerical support across departments, including document formatting, correspondence, and data entry Answer and direct incoming calls, greet visitors, and create a welcoming office environment Organize and maintain physical and digital filing systems, including confidential records Coordinate incoming and outgoing mail, packages, and postage supplies Support scheduling of meetings, including room setup, food ordering, and clean-up Assist in the preparation of proposals, reports, and other company documents Schedule transportation and hotel accommodations for various departments Track and maintain office supplies, restock common areas, and assist with light office upkeep Help plan and execute internal events and employee functions Collaborate with leadership to support business operations, company initiatives, and client service excellence Assist with various corporate activities and events (e.g., event registration) Perform other clerical tasks as needed (scanning, copying, faxing, mailing, etc.)

WHAT WE’RE LOOKING FOR

High school diploma required; associate’s degree in business or related field preferred 1-2 years of administrative experience in a professional office environment Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong attention to detail and ability to handle multiple tasks efficiently Excellent communication and interpersonal skills Reliable, punctual, and able to maintain confidentiality Comfortable working in a collaborative, fast-paced environment

WHAT WE OFFER

Competitive salary based on experience On-the-job training Career growth opportunities in a collaborative environment Comprehensive benefits package, including: Medical, dental, and vision insurance 401(k) with company match Paid time off and holidays Educational assistance and professional development opportunities

EQUAL OPPORTUNITY EMPLOYER

Mackin Engineering is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other characteristic protected under federal, state, or local laws.