Administrative Assistant Position Available In Allegheny, Pennsylvania

Description We are looking for a skilled Legal Secretary to join our team in Pittsburgh, Pennsylvania. In this Contract-to-permanent position, you will provide essential administrative and clerical support to ensure the smooth operation of legal processes and client interactions. The role requires exceptional organizational skills and attention to detail, as you will handle critical tasks such as document preparation, scheduling, and client communication.

Responsibilities:

• Prepare, proofread, and format legal documents, including contracts, briefs, and motions, ensuring accuracy and compliance with legal standards.
• Manage scheduling for attorneys, clients, and court dates, coordinating meetings and maintaining calendars.
• Organize and maintain legal files and case records in both physical and electronic formats for easy accessibility.
• Conduct legal research and summarize case law, statutes, and other relevant information to assist attorneys.
• Handle billing tasks, including preparing invoices, tracking payments, and monitoring client accounts.
• File legal documents with courts, ensuring adherence to procedural requirements and deadlines.
• Interact with clients professionally, addressing inquiries and providing updates on case progress.
• Utilize legal software tools such as Aderant, Adobe Acrobat, and case management systems to streamline processes.
• Coordinate dictation tasks and assist with transcription as required.
• Support court proceedings by preparing necessary documentation and ensuring readiness for hearings. Requirements
• Proven experience as a Legal Secretary or in a similar administrative role within a legal environment.
• Proficiency in legal software such as Aderant, Adobe Acrobat, and case management tools.
• Strong organizational and time management skills to handle multiple tasks efficiently.
• Excellent written and verbal communication skills for drafting documents and interacting with clients.
• Knowledge of billing functions and experience in preparing invoices and tracking payments.
• Familiarity with court filing procedures and compliance with legal deadlines.
• Ability to conduct legal research and summarize findings clearly.
• Expertise in calendar management and scheduling for attorneys and clients.

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .