Administrative Assistant Position Available In Allegheny, Pennsylvania

Administrative Assistant Systems Int Ltd Moon, PA 15108 Job Summary This position plays a key role in ensuring operational efficiency through data entry, client follow-up, and marketing coordination. Primary responsibilities include maintaining accurate transaction records, managing communication workflows, and supporting internal team members in daily administrative functions.

Key Responsibilities:

Enter data from new credit applications into internal systems (Advantage). Access Secretary of State databases for verification purposes. Provide pricing quotes to prospective clients/vendors using Advantage software. Book, close, and edit transactions within Advantage. Input and update client information in the ACT customer database; apply market segmentation coding. Create and distribute marketing campaigns using the Constant Contact platform. Follow up with newly booked and past clients for updates or resolution of issues. Maintain and update Excel-based rate and payment factor spreadsheets on a monthly basis. Track completed transactions and compile monthly and year-to-date summaries. Ensure supply of Activity Sheets for physical filing systems. Respond to emails and phone inquiries professionally; document and relay messages. Assist with preparation and submission of monthly online trade articles in coordination with leadership. Follow up on insurance coverage requests related to financed equipment. Provide general assistance to the manager on administrative and operational tasks as needed.

Minimum Education & Experience Requirements:

High school diploma or equivalent required; associate’s or bachelor’s degree in business, marketing, or related field preferred. Minimum of 2 years of administrative or office support experience, preferably within financial services or related industries.

Special Requirements:

No specific certifications required, but familiarity with relevant software systems is essential.

Knowledge, Skills, and Abilities:

Proficient in Microsoft Excel and Word. Experience with CRM and marketing platforms (e.g., ACT, Constant Contact). Excellent written and verbal communication skills. Strong attention to detail and ability to manage multiple tasks simultaneously. Comfortable learning and adapting to new software platforms (Advantage, AI-based writing tools). Friendly and professional demeanor for engaging with clients and vendors. Bilingual Spanish/English communication skills are a plus.

Additional Desired Characteristics:

Background in business marketing is highly beneficial. Creative aptitude for composing or editing written content.

Job Type:

Temp-to-hire Pay:

$18.00 – $20.00 per hour Expected hours: 40 per week

Benefits:

Health insurance

Schedule:

8 hour shift

Work Location:

In person