Administrative Assistant QuickBooks Specialist Position Available In Allegheny, Pennsylvania

Administrative Assistant – QuickBooks Specialist Fifthroom.com – 1.0 Gibsonia, PA Job Details Full-time $11 – $18 an hour 3 days ago Benefits Paid training Paid time off On-the-job training Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Customer service 5 years English Mid-level Microsoft Office Finance Bachelor’s degree Accounting Human resources QuickBooks Business Administration Construction Phone etiquette Business Associate’s degree Communication skills Time management

Full Job Description Job Summary:

We are seeking a highly organized and experienced Administrative Assistant with 5+ years of hands-on experience using QuickBooks . This role is critical to our day-to-day operations and will be responsible for maintaining financial records, supporting office operations, and ensuring our administrative processes run smoothly.

Key Responsibilities:

QuickBooks Management Process accounts payable and receivable Reconcile bank and credit card statements Manage customer and vendor accounts Generate and review financial reports Create and send invoices; follow up on outstanding payments Assist with payroll processing and tax reporting General Office Administration Answer phones and direct calls Maintain organized digital and physical filing systems Order office supplies and track inventory Assist with onboarding new employees and maintaining personnel records Support to Management Prepare reports, presentations, and correspondence Conduct data entry, research, and basic analysis Provide administrative support to various departments as needed Coordinate internal communications and assist in project tracking

Requirements:

Minimum 5 years of QuickBooks experience (desktop versions) Proven administrative or office assistant experience (3+ years preferred) Proficient in Microsoft Office Suite (Excel, Word, Outlook) Exceptional attention to detail and accuracy Strong organizational and time management skills Ability to multitask and prioritize daily workload Excellent written and verbal communication skills High level of discretion with confidential information Knowledge of basic accounting principles is a plus

Preferred Qualifications:

Experience working in a small to mid-size business environment Previous experience supporting finance or HR departments Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field

Job Type:

Full-time Pay:

$11.00 – $18.00 per hour

Benefits:

On-the-job training Paid time off

Shift:

Day shift Ability to

Commute:

Gibsonia, PA 15044 (Preferred) Ability to

Relocate:

Gibsonia, PA 15044: Relocate before starting work (Preferred)

Work Location:

In person