Administrative Support Specialist Position Available In Allegheny, Pennsylvania

ALLIANCE FOR INFANTS & TODDLERS, INC ADMINISTRATIVE SUPPORT SPECIALIST/SECRETARY II + JOB DEFINITION

This is an administrative support position. Position requires excellent communication skills. This individual will have a working knowledge of Microsoft Office Products, and standard office equipment. + RESPONSIBILITES + Front Desk Activities + + Operate phone system including receiving, transferring, and placing calls. Track incoming initial referrals daily for intake and maintain a high level of confidentiality for all calls. + + Greeting visitors and accepting deliveries, and making service calls for office equipment as needed. + + Clerical MIS Support- assist with duties as required. Perform various secretarial duties such as addressing envelopes and creating labels. + + Responsible for maintaining a calendar for the reservation of meeting rooms. + + Updating employee contact files, which includes reporting any additions or corrections to the phone system to IT staff. Changing all necessary documents to include new employees. Responsible for training new employees on the operation of their phone and the voice mail system. + + Ordering Supplies, keeping inventory of supplies, and maintain the purchase order database. + + Point person for incoming faxes and distribution to appropriate staff. + + Participate in the Safety Committee and maintain a daily attendance checklist to have available in the event of a Fire Drill or emergency. + + Entering Documents from providers into our internal database. + + Assist with mailing duties as needed, such as posting and distributing. E. Communication + Understands and uses standard office procedures, practices, conduct and actions necessary to maintain good working relationships; including creating a repour with our sister corporations. + Courteously assists individuals by providing information to all staff. + Uses correct English grammar, spelling, and punctuation appropriately in all written materials. Composes informal correspondence to reply to requests or questions in the workplace.

PERFORMS RELATED WORK AS REQUIRED + QUALIFCATIONS

High school diploma or equivalency required and two years of experience in administrative office setting. Associates degree preferred. Powered by JazzHR