High School Administrative Assistant for Counselors (Anticipated) Position Available In Bucks, Pennsylvania

High School Administrative Assistant for Counselors (Anticipated)
Bensalem Township School District
Bensalem High School – Bensalem, Pennsylvania This job is also posted in Bensalem Township School District
Job Details

Job ID:

5246811

Application Deadline:

Jul 30, 2025 5:00 PM (Eastern Standard Time)

Posted:

Jun 19, 2025

Starting Date:

Immediately
Job Description

POSITION GOAL

Position is responsible for assuring the effective and efficient operation of the counselor task, such as scheduling appointments, sending transcripts and failure letters, etc.

GENERAL QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Possess an appropriate level of education and experience to perform the essential duties relative to the position. Ability to comprehend, analyze and interpret technical procedures, governmental regulations, safety manuals, etc. and to generate routine reports and correspondence pertinent to the essential job duties. Ability to communicate and to demonstrate interpersonal skills effectively in dealing with students, staff, parents, community members, and educational agencies as related to performance of the duties of the position.
Ability to interpret and to carry out instructions furnished in written, oral, diagram, or schedule form. Ability to perform routine tasks cooperatively and to adjust to interruptions, variables, or changes in standardized situations.

SPECIFIC QUALIFICATIONS

Must possess a High School diploma.
Satisfactory completion of pre-employment testing.
Must possess and demonstrate appropriate personal computer technology skills and related software utilization.
Individual must be able to prioritize projects and manage multiple tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Greets all visitors courteously, determines their needs, answers their questions, and directs or escorts them to proper person.
Answers office telephones and responds appropriately to requests for information. Makes telephone calls as directed for High School Counselors.
Types/copies a variety of material, such as letters, memos, and reports.
Maintains a comprehensive filing system.
Operates office equipment as necessary.
Receives and routes all incoming mail and outgoing mail.
Responsible for handling all necessary work related to college placement of students emanating from the Counseling Department.
Sends failure letters for students at the end of marking periods, as necessary.
Withdraws students from student information system. Sends staff-wide communication about withdrawn students.
Collects withdrawn students’ cumulative files. Record information in an electronic format.
Requests official records for incoming students and those transferring to other schools.
Coordinates with the registration department to facilitate new student appointments.
Handles all transcript requests including archived transcripts.
Works with Pupil Services to send residency reprove communication.
Schedules student attendance improvement meetings for counselors.
Performs other related duties as may be assigned or necessary for an efficient operation.
This posting may be taken down at any time

Position Type:

Full-Time

Salary:

$41,700 Per Year
Job Requirements
Citizenship, residency or work visa required