25-154 Office Coordinator (CA2) Position Available In Chester, Pennsylvania

West Chester, PA
1 DAYS AGO
21517592
Summary
West Chester, PA
$37555.00 – $37555.00 per Year
1 Years Experience
No formal schooling
No Commisssion
37.50 hours per week / Day Shift /Full-Time
Description Position Summary Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Department of Educational Foundations & Policy Studies invites applicants for the position of Office Coordinator. West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. As part of the College of Education and Social Work, the Department of Education Foundations and Policy Studies is dedicated to fostering the development of educators with the requisite critical consciousness and pedagogical skills to act as public intellectuals; citizen-teachers capable of creating pedagogical spaces and practices that are relevant, impactful, and liberating for their students. The Office Coordinator delivers a full range of administrative and office management services to the Department of Educational Foundations & Policy Studies. This position is a highly confidential assignment requiring the utmost respect and privacy. The ideal candidate will demonstrate experience working with diverse college students; excellent communication and collaboration skills to develop and maintain relationships with campus partners; and strong organizational skills and attention to detail.

Responsibilities Include:

Serve as first point of contact for students, faculty, parents, and visitors to the department
Answering department calls
Maintain department email accounts and respond to routine inquiries
Provide general information for students and prospective
Assist students and faculty with general academic policies and procedures
Maintain electronic files, record-keeping procedures, and spreadsheets
Prepare and maintain confidential files for faculty, staff, and students
Take minutes at faculty meetings and distribute
Support new faculty hiring and onboarding processes
Support the faculty evaluation process Input course schedule each semester and make changes as requested Perform data entry using multiple systems including Microsoft Office
Prepare a variety of communication including letters, memoranda, and drafts
Assist with the planning and implementation of special events
Monitor department budgets and track expenditures
Compile, record and route routine fund transfers and expense requests
Assist with submission, monitoring, and processing of all required purchasing requisitions and budget transfers
Process department work orders and equipment maintenance
Maintain informational bulletin boards Supervise student assistants including training and assigning work assignments
Perform other related duties as assigned Minimum Qualifications Six months as a Clerical Assistant 1 (Commonwealth title) OR Graduation from high school OR An equivalent combination of experience and training
Demonstrated proficiency in the use of Microsoft Office Suite including

Outlook, Word, Excel, and Teams Required Knowledge, Skills, and Abilities:

Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation
Ability to use an alphanumeric keyboard
Ability to proofread information for conformance with prescribed standards
Ability to sort and file information
Ability to perform mathematical calculations
Ability to follow oral instructions
Ability to read and understand written materials
Ability to communicate effectively orally
Ability to communicate effectively in writing
Ability to establish and maintain effective working relationships Preferred Qualifications Experience in an administrative or receptionist role
Customer service or student support experience Excellent written communication skills
Experience with higher education systems such as Banner, SAP, BI, D2L, and OnBase Special Instructions Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Review of applications will begin immediately. Applicants must successfully complete the interview process to be considered as a finalist. All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks. Developing and sustaining a diverse faculty and staff advances West Chester University’s educational mission. West Chester University is an Affirmative Action – Equal Opportunity Employer