Administrative Assistant Position Available In Dauphin, Pennsylvania

Harrisburg, PA
2 DAYS AGO
21553818
Summary
Harrisburg, PA
Competitive Salary
3 Years Experience
High school graduate or equivalency certificate (GED)
No Commisssion
40.00 hours per week / Day Shift /Full-Time
Description Reference #: 4553
RK&K is seeking an Administrative Assistant to work from our Harrisburg PAoffice. In this role, you will support our Construction Management Group leaders with various contract administration and management tasks for multiple clients and on-call contracts. As needed, the individual may also support the team with limited communications and administrative needs. Come join our team of professionals.
This is a part-time, in-office position, with the potential to become full-time. Limited weekend work may be required.
Essential Functions
Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc.
Monitor the process for invoice production (by others) and track invoices through RK&K development and client review, approval, and payment
Direct staff as needed to complete progress reports for inclusion in RK&K invoices
Collect and review subcontractor invoices for inclusion in RK&K invoices
Enter new projects and tasks into accounting system (Deltek) as required by the Project Manager
Enter and update budgets for new and existing projects and tasks in Deltek
Follow up on outstanding information pertaining to the setup of new projects and tasks
Collect, scan and save all contracts, modifications, supplements, Notice to Proceeds, etc., for all active projects
Manage time and expense reporting
Collect and update subcontracts and Certificates of Insurance for subcontractors Required Education and Experience
A minimum of three (3) years experience in contract support and administrative assistance
Experience with document management related to contracts, etc.
Strong computer skills with an emphasis on Excel, Word and Outlook
Strong verbal and written communication skills
Detail oriented, able to keep multiple activities organized digitally, and willing to work collaboratively with others
Ability to work independently and to demonstrate good problem-solving skills is a must
General understanding of various types of government contracts and working knowledge of overhead rates is a plus Preferred Skills and Experience
Deltek Vision experience
Basic understanding of contracts and accounting
Previous experience with PennDot and PA Turnpike
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
What We Offer
RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

Part-Time:

Paid time off
Paid holidays

Full-Time:

Paid time off
Tuition reimbursement
Health, dental, vision, life, and disability insurances
Matching 401(k) plan
Paid Holidays
Why RK&K
As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.
Design your career at RK&K, Apply Today!

RK&K IS AN EQUAL OPPORTUNITY EMPLOYER – RK&K

ensures non-discrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities, you may contact Human Resources at 410-728-2900. Persons with hearing-and speech-impairments can contact RK&K by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD or use the website www.varelay.org. If you need more information on special assistance regarding limited English proficiency, contact your RK&K office receptionist and they will be able to direct you to: 1) an individual with our company that speaks your language; 2) an outside service that can assist you in communicating with RK&K; or 3) you may also contact Human Resources at: 410-728-2900